State Universities Civil Service System

Procedure Manuals
Definitions


Listed below are common terms used throughout the Procedures Manuals, the Statute and Rules, and our website.


Applicant
A person requesting permission to take an examination.

Candidate
A person on a register, as qualified by examination, seniority, or service.

Certify
To refer from a register the name(s) of a candidate(s) who shall be considered for employment.

DER
All references shall mean the Designated Employer Representative or the Personnel Director.

Director / Executive Director
All references shall mean the Executive Director of the State Universities Civil Service System office.

Employer / Place of Employment
An institution or agency designated to maintain registers, compute seniority, establish pay rates or ranges, and effect transfers.

Established Rate or Range
A rate or range based on a direct tie or relationship to a negotiated or prevailing rate, or to reflect a local market condition unlike that represented by the Open Range salary structure of the Employer.

Lesser Unit
A seniority entity within a class, within an institution or agency.

Negotiated Rate or Range
A rate or range determined in accordance with a collective bargaining agreement between the employer and an employee group represented by a bargaining agent or committee, under the provision of Section 36d(3) of the Act and other applicable laws.

Open range
Salary is based on the internal salary equity and rates paid in the SUCSS and the market rate for comparable positions.

Prevailing Rate
A rate of pay generally established in accordance with the Illinois Department of Labor, a local multi-employer craft and trade agreement, or as otherwise determined by the Merit Board.

Reallocation
Assignment of an existing position to a class which is a part of a different promotional line, or to a class which is not a part of any promotional line.

Reassignment
Moving of an employee by an Employer from one position to another in the same class within a place of employment.

Reclassification
Assignment of an existing position within a promotional line.

Register
A list by class of candidates who have successfully completed the examination for the class.

Register Card / Information
All references shall mean whatever form of record used by the Employer to secure and record the information currently needed for completion of the register card.

Resignation
An act by which an employee voluntarily separates from employment.

Seniority
After completion of the probationary period, a term used to describe time worked in a class or in classes within the same promotional line.

Service
A term used to describe time worked in a class under a status appointment by an employee who is serving, but who has not completed, a probationary period in that class.

Status Appointment
Appointment of a certified candidate to a position which has been classified and approved by the Director as a continuing position under the position control record plan of the System.

Status Employee
An employee who has successfully completed a probationary period in a class.

Status Position
A position which has been classified and approved by the Director under the position control record system.

System / University System
State Universities Civil Service System.

Termination
Discontinuance of services of an employee under certain conditions.

Transfer
Moving of an employee from one position to another in the same class between constituent places of employment.

University System office / Merit Board office
These offices are one and the same.