Legal and Compliance Services
The Legal and Compliance Services division is responsible for legal and ethical compliance such as identifying and monitoring state and federal statutes, court rulings, rules and regulations with which the University System must comply and recommend remedial action when appropriate.
The Legal and Compliance Services division is available to assist with interpretation of the Act and the Administrative Code, system policies and procedures, and provide leadership support with respect to executing University System processes. These processes include managing the discharge/demotion process, facilitating the Executive Director’s Review process, provide advisement to the Merit Board, and ensure that risk based compliance activities are conducted in accordance with regulatory and procedural guidelines.
In accordance with Section 250.140(c) of the Illinois Administrative Code (80 Ill. Adm. Code §250.140(c)(2003)), each university and agency covered by the State Universities Civil Service System is audited for compliance purposes once every three years. Regular audits of existing personnel programs in order to meet the needs and expectations of administrators and civil service employees alike, identify problems and propose solutions, evaluate the impact of new technology on personnel programs, and provide staff assistance when necessary. Specific areas of review include the following:
- Assignment of Positions to Classes
- Pay Administration
- Employment and Separation Procedures
- Examination Procedures
- Statutory Exemptions
- General Personnel Program Evaluation
Within these broadly defined areas, compliance activities are conducted based on pre-determined risk factors through a sampling of personnel records and individual contact with both employees and various human resource office staff members. A significant amount of documentation is reviewed throughout this process, including position descriptions, payroll documents, employee files, employment registers, suspension and dismissal files, and many other documents. The compliance audit function is designed to be used as a tool to assist the Employer in conforming to the Act, Code and Procedures.