Department Profile
Legal and Compliance Services

The Legal and Compliance Services division is responsible for legal and ethical compliance such as identifying and monitoring state and federal statutes, court rulings, rules and regulations with which the University System must comply and recommend remedial action when appropriate.

The Legal and Compliance Services division is available to assist with interpretation of the Act and the Administrative Code, system policies and procedures, and provide leadership support with respect to executing University System processes. These processes include managing the discharge/demotion process, facilitating the Executive Director’s Review process, provide advisement to the Merit Board, and ensure that risk based compliance activities are conducted in accordance with regulatory and procedural guidelines.

In accordance with Section 250.140(c) of the Illinois Administrative Code (80 Ill. Adm. Code §250.140(c)(2003)), each university and agency covered by the State Universities Civil Service System is audited for compliance purposes once every three years. Regular audits of existing personnel programs in order to meet the needs and expectations of administrators and civil service employees alike, identify problems and propose solutions, evaluate the impact of new technology on personnel programs, and provide staff assistance when necessary. Specific areas of review include the following:

1. Assignment of Positions to Classes
2. Pay Administration
3. Employment and Separation Procedures
4. Examination Procedures
5. Statutory Exemptions
6. General Personnel Program Evaluation

Within these broadly defined areas, compliance activities are conducted based on pre-determined risk factors through a sampling of personnel records and individual contact with both employees and various human resource office staff members. A significant amount of documentation is reviewed throughout this process, including position descriptions, payroll documents, employee files, employment registers, suspension and dismissal files, and many other documents. The compliance audit function is designed to be used as a tool to assist the Employer in conforming to the Act, Code and Procedures.

Department Contacts

Upcoming Audits

To Be Announced

Legal Documents

NOTE: Do not print these forms on your University letterhead.

• Summary of Administrative Rules Governing the Discharge Process
• Section 36o of the State Universities Civil Service Act 110 ILCS 70/36o
• Section 250.110(f) of the Ill. Admin. Code (80 Ill. Admin. Code §250.110(f))
• Form - Employer Certification of Compliance Discharge/Demotion Procedures
• Form - Suspension Notice Pending Discharge
• Form - Notice of Demotion (NOTE: Please print double-sided)
• Form - Written Charges for Discharge (NOTE: Please print double-sided)
• Sample - Intent To File Written Charges for Discharge
• Designation of Employer Representative (DER)

Audit Documents

• Audit Charter
• Audit Schedule
• FY2022 - FY2025 Governance, Risk, and Compliance (GRC) Audit Schedule {UPDATE)
• Post-Audit Process Survey

Employees (wanting to request a hearing)

Written Charges for Discharge: Employees who have been served a Written Charges for Discharge form in accordance with Section 36o of the State Universities Civil Service Act (110 ILCS 70/36o) and section 250.110(f) of the Illinois Administrative Code (Code) (80 Ill. Adm. Code §250.110(f)) may request a hearing to the Secretary for the Merit Board within 15 calendar days from the date that you are personally served, or within 15 calendar days from the date of the postmark if you have been notified by certified mail or by overnight delivery by clicking on the following link: hearingrequest@sucss.illinois.gov . The 15th day starts from the date in the "Proof of Service on Employee" section on the form.

Notice of Demotion: Employees who have been served a Notice of Demotion form in accordance with Section 36o of the State Universities Civil Service Act (110 ILCS 70/36o) and section 250.110(g) of the Illinois Administrative Code (Code) (80 Ill. Adm. Code §250.110(g)) may request a hearing to the Secretary for the Merit Board within 15 calendar days from the date that you are personally served, or within 15 calendar days from the date of the postmark if you have been notified by certified mail or by overnight delivery by clicking on the following link: hearingrequest@sucss.illinois.gov . The 15th day starts from the date in the "Proof of Service on Employee" section on the form.