Following are procedures approved by the Merit Board on December 12, 1962,
for nominating Hearing Board members.
Any employee served by the System, any person employed by the Board of Trustees
of the University of Illinois, Board of Trustees of Southern Illinois University,
Board of Trustees of Chicago State University, Board of Trustees of Eastern
Illinois University, Board of Trustees of Illinois State University, Board of
Trustees of Governor State University, Board of Trustees of Northeastern Illinois
University, Board of Trustees of Northern Illinois University, and Board of
Trustees of Western Illinois University or any member of the Merit Board or
System staff may submit to the Merit Board a name of a person or persons for
service on hearing boards in accordance with the procedure outlined below.
The name of any employee, or former employee, either academic or nonacademic,
of any university or college served by the System shall not be submitted for
consideration for membership on a hearing panel. See Example
5.6a
The hearing panel list for any campus shall be limited to 15 names, of which
not less than, and preferably more than, three shall be attorneys. Names necessary
to reach the maximum of 15 names on a list shall be considered in date order
of the forms used for submission of names.
The following procedure shall be used:
- The name shall be submitted in writing to one of the following:
- A member of the State Universities Civil Service Advisory Committee on the appropriate campus
or
- The DER on the appropriate campus.
- The Committee Member and/or the DER receiving the name, or wishing to submit
a name, shall acquaint other members of the Committee on its campus and/or the
DER, of the proposed recommendations, since it is desirable that the Committee
Member(s) and the DER on the appropriate campus concur on all recommendations
before processing further.
- If concurrence of Committee Member(s) and the DER on the appropriate campus
is obtained, it would then be decided by them who would discuss the proposed
appointment with the person being considered and to ascertain willingness to
serve if appointment is approved by the Merit Board.
- When a person is willing to have his/her name considered, the Committee representative(s)
or the DER shall present to the Secretary of the State Universities Civil Service
Advisory Committee its recommendation in writing, including the person's full
name, address, telephone number, occupation, and other pertinent information
about the proposed hearing board member, such as: educational background, what
degrees held, when earned, from what institution, employment history (such as
what business firms, civil service), or other similar information which might
enable the Merit Board to make a determination as to the suitability of the
person to serve on hearing boards. An approved form shall be used for this purpose
and shall be signed by the Committee Member and the DER. See Example
5.6a
- When a name has been submitted with the complete concurrence of the Committee
Member(s) and the DER of the campus concerned, other members of the State Universities
Civil Service Advisory Committee should, through courtesy, concur in the recommendation.
- It shall be the responsibility of the Secretary of the State Universities
Civil Service Advisory Committee to notify the Chair of the Merit Board and
the Secretary for the Merit Board of the action taken by the Committee.
- Each name submitted to the Advisory Committee shall be transmitted to the
Merit Board showing the action taken by the Committee. If any name fails to
receive approval by the Committee, the reasons for such disapproval shall be
transmitted to the Merit Board.
The procedure outlined above is set forth to provide a practical method of
implementing the Statute, which provides: ". . . The members of the hearing
board shall be selected from among the members of the panel established by the
Merit Board after consultation with the Advisory Committee. . . ."
While the Statute provides that the Merit Board need only consult with the
Advisory Committee in establishing hearing boards, it would undoubtedly be more
desirable to appoint persons for such service who have stated their willingness
to serve and who have had the concurrence of the appropriate DER and the State
Universities Civil Service Advisory Committee. It is conceivable, of course,
if a Committee Member or DER insisted, that a name might reach the Merit Board
without full concurrence of all parties concerned.
Except in unusual circumstances, this procedure would not continue beyond
Step d until the concurrence of the Committee Member(s) and the
DER on the appropriate campus could be achieved.
Appointment to a hearing panel list shall be for a period of five years. The
term of a hearing panel member, unless specifically stated otherwise, shall
begin on July 1 following approval by the Merit Board. A name shall be removed
from the list upon:
- The panel member's request.
- The death of the panel member.
- The panel member moving from the state.
- The panel member reaching the terminal date of his/her appointment.
- Following the same procedure by which a name is placed on the list.
Expenses for travel, hotel, and food, incurred during the conduct of a Hearing
will be reimbursed by the Merit Board. In addition, $300 per hearing day, with
a maximum of $600 per Hearing will be paid by the Merit Board.
Names may remain on hearing board lists for the full five year terms, even
though service on a Board during that period may not be required. When requests
for Hearings are received, selection of hearing board members will be made sequentially
from the lists of approved names. If it is not possible for a person to serve
on a given date, selection will then be made by moving down the list until a
sufficient number of persons can be impaneled. From time to time, the lists
will be rotated in such a way as to provide fairness and equality in the selection
of hearing boards and the payment of the per diem for service on these Boards.
