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State Universities Civil Service System

Procedure Manuals

Title 2.2 Principal Administrative Appointments
Manual E. Exemption Procedures
Subsection 2. Administrator Exemptions
Status New 10/1/2018
  1. Principal Administrative Appointments (PAA) may be exempt pursuant to section 36e(3) of the Act, whose primary duties constitute senior management or senior administrative functions for an entire university, campus, agency, administrative/business department/unit, or academic department/unit. If the position does not fit within the general scope, duties, or function of an existing civil service classification, the following criteria may be considered in determining whether the primary duties constitute senior management or senior administrative functions:
    1. Whether and to what extent the position has the authority to represent and obligate the university, campus, agency, or department/unit in matters of significance;
    2. Exemption as an executive or administrative employee according to the Fair Labor Standards Act, [29 USC 213(A)(1)] duties test is necessary, but not alone sufficient to qualify for exemption under section 36e(3) of the Act.
  2. Notwithstanding the above criteria, specific positions exempted under section 36e(3) of the Act include:
    1. The chancellor of each educational institution;
    2. The provost, vice provost or vice chancellors, associate and assistant chancellors, associate and assistant vice presidents, associate and assistant provosts, associate and assistant vice provosts, associate and assistant vice chancellors of each educational institution;
    3. The Executive Officer/Executive Director of the Illinois Community College Board, the Illinois Student Assistance Commission, the State Universities Retirement System, the Illinois Board of Higher Education, and the State Universities Civil Service System;
    4. Executive Director positions at each educational institution and agency;
    5. Positions that are professionally licensed/certified to practice within their respective fields and whose primary duties constitute the practice of that field who also possess a requisite degree within the field of study such as a MD, JD and MSW. Examples of these positions include: physicians, veterinarians, dentists, pharmacists, licensed advanced practice providers, audiologists, genetics counselors, attorneys, engineers and architects.

      NOTE: other licensed/certified positions such as veterinary technicians, registered nurses, credentialed nursing assistants, lab technicians and other similar positions are not intended to be exempt from section 36e(3) of the Act.
    6. Executive policy advisors for each position identified in (a)(2) above and (b)(1) and (b)(2) above;
    7. Positions whose primary duties constitute fundraising, advancement or development work for the institution.

(Reference section 36e(3) of the Act (110 ILCS 70/36e(3))