Job Description
Budget Analysis, Financial Monitoring, and Forecasting
Monitors and analyzes budgets and expenditures for the three federally funded TRIO Student Support Services grant projects.
Maintains comprehensive financial records of expenditures, purchase transactions, payroll expenditures, invoices, commitments, and available balances.
Prepares routine budget reports and financial analyses for the Executive Director to monitor spending patterns and ensure expenditures remain consistent with approved grant budgets and program priorities.
Reviews financial data to identify discrepancies, spending trends, potential cost savings, and operational efficiencies.
Reconciles departmental financial records with university financial systems and works with appropriate university offices to research and resolve discrepancies.
Develops and maintains budget projections and expenditure forecasts to assist with short- and long-term financial planning.
Analyzes spending trends and anticipated program needs to identify potential budget adjustments.
Assists the Executive Director with preparing budget amendments, reallocations, revisions, and other financial documentation necessary to align expenditures with grant activities and departmental priorities.
Federal Grant Fiscal Compliance and Reporting
Reviews and monitors grant expenditures to support compliance with applicable university, state, federal, and U.S. Department of Education requirements and approved grant budgets.
Prepares and maintains financial documentation and supporting records necessary for grant reporting, audits, monitoring activities, continuation applications, and other institutional or federal reviews.
Assists with the preparation of financial portions of grant reports and provides expenditure data necessary for Annual Performance Reports, continuation reports, grant renewals, and other required submissions.
Coordinates data preparation and documentation necessary for the Annual Performance Reports for the three TRIO Student Support Services grants.
Maintain audit-ready records and monitor compliance with U.S. Department of Education regulations.
Assist with continuation reports, grant renewals, and monitoring visits.
Serves as a departmental liaison with university financial and grants offices regarding budget monitoring, expenditure reconciliation, financial processes, documentation requirements, and grant-related fiscal matters.
Data Management, Reporting, and Program Analysis
Oversee process of transitioning student records and tasks as there will be a more streamlines process.
Develops and maintains standardized procedures for collecting, validating, reconciling, and reporting program data.
Produce dashboards and reports on retention, persistence, GPA, graduation, FAFSA completion, and post-graduation outcomes.
Reviews and analyzes program data related to enrollment, retention, persistence, academic standing, graduation, FAFSA completion, participation in services,
Qualifications
1. Any one or combination totaling four (4) years (48 months) from the categories below:
A. college coursework comparable to that in a field related to financial analysis/planning such as accounting, business administration, economics, finance, statistics, or a closely related field
30 semester hours equals one (1) year (12 months)
Associate Degree (60 semester hours) equals eighteen (18) months
90-semester hours equals two (2) years (24 months)
Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
Master’s Degree equals four (4) years (48 months)
B. work experience in developing financial or economic analyses, research designs, strategic plans, or data models.
2. One (1) year (12 months) of professional level progressively responsible financial work experience.
3. Full professional proficiency in both English and Spanish (written and verbal communication, including reading) is required.
Departmental Preferences:
Bachelor’s degree preferred in accounting, finance, business administration, economics, statistics, data analytics, public administration, higher education administration, or a closely related field.
Experience working with federally funded grant programs, preferably U.S. Department of Education TRIO programs or other higher education grant-funded programs.
Knowledge of federal grant administration, fiscal compliance, and reporting requirements, including experience maintaining documentation for audits, monitoring visits, continuation applications, and other federal or institutional reviews.
Experience with budget management, financial analysis, reconciliation, and forecasting, including monitoring expenditures, identifying discrepancies, analyzing spending trends, developing projections, and assisting with budget reallocations or amendments.
Strong data management and analytical skills, including experience collecting, validating, reconciling, analyzing, and reporting quantitative and qualitative data.
Advanced proficiency with Microsoft Excel or comparable spreadsheet/data-analysis software, including the ability to organize large datasets, perform calculations and analyses, and develop reports, dashboards, and other data summaries.
Experience developing reports, dashboards, and data visualizations to monitor key performance indicators, program outcomes, financial activity, and organizational goals.
Experience working with student information systems, financial management systems, databases, or grant-management systems, with the ability to learn and effectively use institutional technology platforms.
Knowledge of assessment and program evaluation practices, including the ability to analyze program performance, identify trends, evaluate progress toward objectives, and support data-informed decision-making.
Experience preparing or supporting federal, state, institutional, or grant-related reports, with preference for experience with U.S. Department of Education Annual Performance Repo
Salary
$60,232.28
Links
Financial Analyst/Planner Specialist (Bilingual – English/Spanish) (JR100790)
Contact Information
| University/Agency
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Northeastern Illinois University
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| Department/College
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TRIO Student Support Services
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| Contact
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Molly Filipowicz
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| Phone Number
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7734425223
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| Address
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| Comments
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