Job Description
Position Summary:
Eastern Illinois University is seeking candidates for full-time, Office Manager, for Counseling and Higher Education. This position will be responsible for maintaining daily operation, resolving departmental issues, implementing procedures, corresponding with members of the University and other duties as assigned.
Essential Duties and Responsibilities:
Communicate with internal and external stakeholders to address departmental needs and resolve issues; provide guidance and clarification on administrative and programmatic policies and procedures, ensure completion and follow-up of required documentation.
Receive and respond to incoming correspondence, providing clarification of unit policies as needed via phone calls, email and in person
Relieves the designated member(s) of the unit staff of numerous personal contacts and determines an appropriate course of action.
Reviews incoming mail for the designated member(s) of the unit staff, selects and responds to items within the scope of responsibility.
Keyboards documents containing confidential or sensitive information; transcribes and/or records confidential or sensitive information; independently composes and provides drafts of correspondence, memos, and reports that represent the position(s) of the designated member(s) of the unit staff.
Establishes and revises the calendar(s) of the designated member(s) of the unit staff, informinghim/her/them of impending engagements.
Coordinates logistical arrangements relating to conferences and meetings and prepares necessary materials and travel for the designated members(s) of the unit staff.
Establishes and maintains the confidential records and files of the designated members(s) of the unit staff.
Maintains records of unit fiscal transactions involving a variety of accounts and provides advice regarding the appropriateness of the expenditures requested.
Assists in the creation of publications for internal and external audiences (brochures, posters, letterheads, websites, social media accounts, etc.).
Attend meetings as a delegate for the designated members(s) of the unit staff when requested.
Research as requested and reports information which requires the evaluation of sources or the application of regulations and procedures to specific cases.
Establishes and maintains inventory records, conducting periodic checks for inventory control purposes.
Anticipates and responds to the detailed office support needs of the designated members(s) of the unit staff through the independent performance of lower-level duties or supervision of assigned staff.
Plans, organizes, assigns, and reviews the work of the unit’s administrative support staff and participates in their selection, training, and evaluation, and coordination of searches.
Provides information to students regarding the major/minor program, such as the application process, scheduling classes, graduation requirements, etc.
Performs other related duties as assi
Qualifications
Minimum Qualifications:
CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER
High school diploma or equivalent.
Two (2) years (24 months) of work experience comparable to the third level of this series.
In accordance with Eastern Illinois University policy (IGP #14.1), EIU is generally unable to sponsor or assume sponsorship of an employment visa (e.g., H-1B, OPT, or other) for this Civil Service position.
Salary
$17.94/hr. - AFSCME Union Rate
Links
Eastern Illinois University
Contact Information
| University/Agency
|
Eastern Illinois University
|
| Department/College
|
Eastern Illinois University
|
| Contact
|
Kasondra L Harrell
|
| Phone Number
|
2175813911
|
| Address
|
600 Lincoln Ave.
Charleston, IL 61920
|
| Comments
|
|