Job Description
PROCESSES AND EVALUATES GRADUATION APPLICATIONS:
-Enters students' graduation applications in Banner.
-Confirms students’ eligibility for graduation, including, but not limited to: major/minor/concentration forms, transfer courses, approved substitutions/waivers, earned grades, cumulative and program-specific GPAs, general education and engaged learning experience coursework, test scores, certification requirements, University-level graduation requirements, admission to a specific college/program, and earned credit hours.
-Runs students’ online degree evaluation as part of the review process. Revises degree audits for students, as necessary.
-Completes graduation evaluation form identifying outstanding requirements (i.e., incomplete grades, courses in progress, courses and/or requirements still needed).
-E-mails graduation evaluation to students along with graduation information letter, graduation fee receipt form, and certification/licensing information, if appropriate.
-Runs Banner jobs and Cognos reports related to graduation processing and Commencement. Converts output to Excel or other format as appropriate and merges data to graphics-ready documents. Maintains and updates academic record via -Banner to add transfer credit for graduating students, as needed.
-Reviews, corrects, updates, and verifies accuracy of students’ major/minor/concentration or degree date information in Banner.
-Conducts mid-term review, using students’ transcript, in order to verify that all grades and grade changes have been received
and processed.
-Reviews transcript to ensure that all appropriate comment lines are reflected, and that credit hours, GPA, courses completed, and courses currently enrolled are correct.
-Informs students of discrepancies and counsels students accordingly.
-Verifies students have completed all necessary courses with appropriate grades.
-Apprises students who failed to successfully complete all graduation requirements.
-Communicates with students via email regarding drop status.
-Notifies students who have graduated.
-Responds to emails received in the Graduation Evaluations inbox.
DIPLOMA PROCESSING:
-Assists with ordering of diplomas and preparation of .csv files for vendor submission.
-Reviews diplomas for accuracy and submits corrections to Admissions & Records Coordinator.
-Prepares diplomas for distribution.
-Communicates with students regarding diploma distribution.
OTHER DUTIES:
-Works all Commencement ceremonies.
-Proofreads Commencement program and suggests corrections.
-Maintains and updates the Registrar's Office website.
-Maintains and updates fillable evaluation forms and all Registrar's Office forms.
-Creates, maintains, and updates degree audits for all academic programs.
-Keeps up-to-date with procedures and communication standards by attending internal training.
-Works Enrollment Services front counter or in other Enrollment Services offices as needed.
-Performs related d
Qualifications
1. High school diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months) from the categories below:
A. course work in any discipline as measured by the following conversion table or its proportional equivalent:
-30 semester hours equals one (1) year (12 months)
-60 semester hours or an Associate’s Degree equals eighteen months (18 months)
-90 semester hours equals two (2) years (24 months)
B. work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely
related experience.
DEPARTMENTAL PREFERENCES
-Experience working in a college or university admissions, records, or registrar’s office.
- Demonstrated customer service skills, particularly in a student-focused environment.
- Proficiency with Microsoft Office and Google Suite.
-Strong organizational and collaborative skills in conjunction with attention to detail in a fast-paced office environment.
Hours: Monday-Friday, 8:30 a.m. - 4:30 p.m. (Hours may vary depending on departmental needs to 10:00 a.m.-6:00 p.m. Tuesday through Thursday).
Setting: In-office, not eligible for remote work.
Salary
$18.00
Links
JR100585 Admissions & Records Rep
Contact Information
| University/Agency
|
Northeastern Illinois University
|
| Department/College
|
Human Resources
|
| Contact
|
Molly Filipowicz
|
| Phone Number
|
7734425223
|
| Address
|
5555 N Bernard St
|
| Comments
|
|