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Job Details

Job Description

Position Summary:
Eastern Illinois University is seeking candidates for full-time Administrative Aide for the School of Technology. This position will be responsible for administrative support and operational coordination for a dynamic academic unit with multiple undergraduate and graduate programs. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple responsibilities in a fast-paced environment.



Essential Duties and Responsibilities:

Administrative Coordination & Support-Act as liaison between various university offices and external vendors.
Budget & Fiscal Management-Oversee all fiscal accounts, including appropriated, general revenue, gift, grant, and course fee accounts.
Academic Scheduling & Enrollment Management-Coordinate on-campus and online course schedules for six undergraduate and four graduate programs.
Web & Communications-Maintain and update school and program webpages using the Global Site Manager system.
Facilities & Inventory Management - Act as maintenance point of contact and ensure completion of work orders.

Knowledge, Skills and Abilities:

Excellent communication, organizational, and multitasking skills.
Strong problem-solving ability and attention to detail.
Proficiency in Microsoft Office Suite and data systems like Banner, Argos, and Astra.
Ability to work independently and collaboratively in a team environment.
Discretion and professionalism in handling confidential information.
Knowledge of general office practices and procedures
Knowledge of principles and processes for providing outstanding customer service.
Effective verbal and written communication.
Ability to work effectively with staff, the public, and outside constituency groups.
Ability to organize, multi-task and meet deadlines.
Ability to supervise students and knowledge of administrative concepts and methods.
Ability to work independently and exercise judgment to be able to analyze and investigate a variety of questions or problems.

Qualifications

Minimum Qualifications:

High school graduation or equivalent
Any one or any combination totaling five (5) years (60 months) from the following categories:
College course work in business, finance, accounting or a related field:
60 semester hours or an associate’s degree equals one (1) year (12 months)
90 semester hours equals two (2) years (24 months)
120 semester hours or a bachelor’s degree equals three (3) years (36 months)
A master’s degree or higher equals four (4) years (48 months)
Progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles

Salary

$22.27 - $24.65 per hour

Links

Administrative Aide - School of Technology

Contact Information

University/Agency	Eastern Illinois University
Department/College	Eastern Illinois University
Contact	Kasondra Harrell
Phone Number	217-581-3911
Address	600 Lincoln Ave. Charleston, IL 61920
Comments	Work Hours The core work hours of this position are Monday through Friday, (8:00am – 4:30pm) Special summer hours. Required Applicant Documents: The Civil Service Examination for this classification is a credentials assessment. No participation other than submission of applicant materials is required from qualified applicants. Application Resume References Transcripts Benefits Overview: Eastern Illinois University is proud to offer an excellent benefits package designed to support our employees' well-being and career goals. This position is eligible for the following benefits: Comprehensive Medical Coverage: Competitive employee insurance premiums with flexible plan options. Vision Insurance: Vision coverage is included with medical at no cost. Dental Insurance: Dental plans available to meet your needs. Retirement Benefits: Participation in the State University Retirement System, which includes medical insurance benefits upon retirement. Tuition Waivers: Opportunities to pursue educational goals through tuition waivers for employees and dependent children. Generous Paid Time Off: Up to 12 paid holidays annually, plus earned vacation and sick time. For more information on our employee benefit programs for this specific position class, please visit https://www.eiu.edu/humanres/benefits/newemployees.php Diversity and Inclusion: Eastern Illinois University is committed to fostering a learning community where all members feel welcomed and valued. The university provides equality of opportunity in all areas of campus life, and we strive to recognize and appreciate the unique value of our students, faculty, and staff. Every member of campus has the right to learn and work in an environment free of discrimination and harassment, and beyond that, our goal is for all members of our community to develop a strong sense of belonging to Eastern Illinois University. The University and Community: Eastern Illinois University takes pride in creating a warm, welcome environment for all faculty, staff and students. Established in 1895, EIU boasts a rich, tradition of preparing students for their personal and professional goals. A traditional regional residential institution, EIU offers a superior education at a relatively low cost while consistently earning high rankings and distinctions for its affordability, academic program quality, career placement rates, campus safety, online degree options, student support, and sustainability initiatives. EIU focuses on individualized attention and superior student relationships and has earned recognition as the highest- ranking independent public regional university in Illinois and a place among the Midwest’s top public regional universities according to U.S. News and World Report. Eastern offers faculty a wide range of research and public service activities. EIU hosts more than 175 student organizations on campus, and offers a variety of cultural events, NCAA Division I