Job Description
The Illinois Board of Higher Education (IBHE) is seeking an Assistant Chief Accountant/Procurement Officer in the Fiscal Operations Unit, reporting to the Chief Financial Officer.
This is a covered position under the State Universities Civil Service System.
The Assistant Chief Accountant/Procurement Officer will perform a variety of complex and professional accounting, analysis, and auditing functions including but not limited to preparing journal entries, assisting with budget preparation and reporting requirements. Additionally, the person in this position will serve as the Agency’s Procurement Officer and BEP Compliance Officer, ensuring compliance with State of IL procurement and preferred vendor selection processes (including filing required reports).
The ideal candidate will have extensive accounting skills, strong analytical, critical thinking and organizational skills, previous experience with state Accounting and Procurement systems, and be committed to attention to detail.
Duties and Responsibilities:
55%
Accounting Functions:
Prepares monthly journal entries
Disburses monthly expense reports to Senior Staff
Serves as lead for Agency asset inventory which includes coordinating recording and submitting to CMS
Serves as lead on all fiscal compliance reporting.
Act as lead with Agency compliance audits and maintaining records
Assists the CFO with preparation of the Agency’s annual budget (ISL’s) and other reports as required
Performs analysis of agency financial data for ad hoc reports, including for audits
40%
Procurement:
Serves as the primary Agency contact with the Central Management Services (CMS) Procurement office
Maintains expertise on Illinois state law and rules related to procurement
Enters procurement data, as required by state law and rules, into the state procurement system (BidBuy)
Works with the agency project managers to determine subcontracts that meet the threshold for financial disclosure submittal; solicits the disclosures from the subcontractors, tracks the receipt and processes the disclosures on appropriate software and databases; reviews and reconciles financial disclosures and
Performs re-certifications for architects, engineers and consultants; prepares potential conflicts of interest forms
Evaluates disclosures to verify accuracy; corresponds with subcontractors to resolve any discrepancies or incomplete submittals; prepares and submits disclosures for review by the Chief Procurement Office (CPO) and the agency's legal office.
Upon review and approval of project by the CPO and Procurement Policy Board, writes and issues correspondence to subcontractors and the agency's project manager; archives correspondence records in the agency's central file
Serves as agency liaison with contractors, subcontractors, agency project manager, CPO and other outside parties regarding the status of financial disclosure evaluations and approvals; advises oth
Qualifications
Education & Experience:
Bachelor's degree with a major in accountancy or (equivalent course work)
A total of three (3) years (36 months) of accounting experience in an administrative or supervisory capacity
A total of two (2) years (24 months) of additional years of experience* in professional level accounting work consistent with the next lower level of this series
*An advanced degree in accountancy or registration as a Certified Public Accountant may be substituted for one year of professional experience.
Salary
$60,000 - $90,000/year
Links
Apply online
Contact Information
| University/Agency
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Illinois Board of Higher Education
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| Department/College
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Illinois Board of Higher Education
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| Contact
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humanresources@ibhe.org
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| Phone Number
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(217) 782-2551
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| Address
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1 N Old State Capitol Plz Springfield, IL 62701
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| Comments
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