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HR Data Management

University/Agency Illinois State University
Civil Service Classification Human Resource Representative
View Class Spec Details
Posting Duration 5/24/2024 - 5/30/2024
Probationary Period 6 months

Job Description

HR Systems and the Data Management team serves as a key piece of the overall planning and retention efforts for excellent faculty/staff at Illinois State University. The ITSA-Data Management Specialist works in the Systems area of Human Resources and performs a variety of data analysis and entry. Serving as the primary Data Management Specialist for at least one area of Employees/Personnel con campus. (Civil Service and Graduate Assistant)

The primary function is that of data entry/analysis in 3 Oracle systems. This position has ownership of data integrity and provides support by having functional knowledge of ISU's business practices related to Human Resources, Payroll, Budget, Office of Technology Solutions, and all other customers that Human Resources serves.

The incumbent must understand the relationship of employment policy/processes, data entry, systems, as well as employee benefits for all employment groups.

The incumbent will scrutinize hiring documents, and provide quality institutional and employee related data which the University maintains, and will ensure data integrity, control, and records management. This includes accessing relevant and accurate current, historical, and future data that support business processes, legal requirements, reporting, technology, commitment accounting and policy analysis.

Accuracy and initiative are a must. Ability to identify and resolve customer issues by inquiry, researching, understanding, and applying all the resources available.

Additional Information
University Benefit Highlights:

- Health, dental, vision, and life insurance
- Retirement and supplemental retirement
- Tuition waiver benefits are available to staff as well as their eligible dependents.
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid vacation and sick time

For more University Benefit information:

Information regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here


Required Qualifications
1. High school graduation or equivalent
2. Any combination totaling two years:

A. progressively more responsible work experience performing duties comparable to those listed for the previous lower level of the series

B. college course work in human resource administration, business administration, or a closely related field, as measured by the following conversion table or its proportional equivalent:
- 60 semester hours equals one year
- 90 semester hours equals two years

Preferred Qualifications
1. Understanding of the University Mission and Goals with a working knowledge of the University structure for Governance, Administration and Academic Colleges.
2. Familiarity with personnel records handling.
3. Experience with data input and/or extraction in PeopleSoft or other HRIS.




ISU Jobs Website

Contact Information

University/Agency Illinois State University
Department/College Human Resources
Contact Colette Homan
Phone Number 309-438-8311
Comments Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.

College transcripts (may be unofficial) may be faxed, mailed, delivered to Human Resources, or uploaded under optional documents prior to the posting close date. In order to be eligible for Veteran's Preference points on the exam, appropriate military service documentation, such as a DD-214, may be faxed, mailed, delivered to Human Resources in order to receive the maximum eligible points:

Fax: 309.438.0011, Attn: Colette Homan
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.