Employment Opportunities
Job Details

Job Description

The primary function of the Office Manager in the Department of Technology is to provide support to the department, the Chairperson, the Graduate Coordinator, and the Administrative Aide. This includes assisting faculty with preparing class materials and projects, entering textbook selections in the Student Information System, ordering office supplies, and planning and managing all aspects of department meetings and events (scheduling, food and beverages, invitations, taking minutes, taking pictures for publicity purposes). This position also maintains the department blog, prepares correspondence with department donors and friends, maintains the department's social media outlets, assists the Graduate Coordinator workflow pertaining to the graduate program, assist with managing the graduate assistant hiring process and supervision of the office's student employees, and serves as backup for the Administrative Aide.

Additional Information
University Benefit Highlights:

- Health, dental, vision, and life insurance
- Retirement and supplemental retirement
- Tuition waiver benefits are available to staff as well as their eligible dependents.
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid vacation and sick time

For more University Benefit information: https://hr.illinoisstate.edu/benefits/


Information regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here https://hr.illinoisstate.edu/benefits/insurance/

Qualifications

Required Qualifications
1. High school graduation or equivalent.
2. Twenty-four (24) months of clerical/office support work experience comparable to that performed at the Office Support Specialist level of this series or in other positions of comparable responsibility.

Preferred Qualifications
1. Proficiency with Microsoft Office - Word, Excel, Access, and Power Point.
2. Knowledge of and proficiency with Student Information System to access student screens applicable to graduate students' progress.
3. Knowledge of and proficiency with Colleague in order to enter vouchers, look up account balances, and run deposit and expense reports
4. Knowledge of and proficiency with Colleague to oversee graduate assistant personnel budget line and check for accuracy with GA appointments
5. Knowledge of and proficiency with ISU Stories/WordPress program in order to manage and compose the department website blog.
6. Knowledge of and proficiency with the Foundation's ONE database to access donor records and information.
7. Knowledge of and proficiency with the University Calendar to enter Technology events.
8. Knowledge of and familiarity with Illinois State processes and procedures to order fleet cars, keys, paper supplies, office supplies, and photocopy supplies.

Salary

$18.50 - $19.15 per hour

Links

ISU Jobs Website

Contact Information

University/Agency	Illinois State University
Department/College	Human Resources
Contact	Colette Homan
Phone Number	3094388311
Address
Comments	Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. College transcripts (may be unofficial) may be faxed, mailed, delivered to Human Resources, or uploaded under optional documents prior to the posting close date. In order to be eligible for Veteran's Preference points on the exam, appropriate military service documentation, such as a DD-214, may be faxed, mailed, delivered to Human Resources in order to receive the maximum eligible points: Fax: 309.438.0011, Attn: Colette Homan Address: Illinois State University Human Resources Campus Box 1300 Normal, IL 61790-1300 Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. This position is represented by AFSCME Local 3236-Clericals.