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Executive Assistant to the Dean

University/Agency Illinois State University
Civil Service Classification Business/Administrative Associate
View Class Spec Details
Posting Duration 2/27/2024 - 3/6/2024
Probationary Period 12 months

Job Description

The Executive Assistant to the Dean provides confidential executive support to the Dean of the Mennonite College of Nursing. This position independently performs specialized duties, coordinates special projects, drafts and edits letters, and writes reports. This position operates autonomously with the authority to make independent decisions. Strong professional ethics and a commitment to compliance and confidentiality are critical. The position regularly interacts with members of the Dean’s Cabinet and the Mennonite College of Nursing Alumni Board, as well as external vendors and the public. The incumbent serves as support staff for various functions of the college at special college events and fundraisers.


Required Qualifications
Bachelor's or equivalent degree in business administration, management, or a field related to the position
Three years of full time (or part-time equivalent) experience working in a professional managerial, business, or administrative support role
Preferred Qualifications
Demonstrated experience in the following:
a. working with highly technical, confidential, and sensitive information
b. managing complex schedules/calendars for multiple staff members
c. managing travel bookings and scheduling.
Ability to exercise a high degree of professionalism, dependability, accuracy, and confidentiality
Self-motivation as work is performed without direct supervision
Excellent time management and problem-solving skills
Ability to prioritize numerous projects with different deadlines
Excellent written and oral communication skills
Ability to work independently, take initiative, exercise good judgment, and manage what can be at times a stressful work environment


$55,000 - $58,000 annual


ISU Jobs Website

Contact Information

University/Agency Illinois State University
Department/College Human Resources
Contact Kira Shelton
Phone Number 309-438-8311
Comments Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.

To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.

Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Kira Shelton
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.