Employment Opportunities
Job Details

Job Description

This position is responsible for office administrative responsibilities associated with Facilities Planning, Design and Construction (FPDC). This includes but is not limited to administrative support for the Directors of Planning & Design and Construction, scheduling, reception and clerical duties, note taking during meetings, recordkeeping, supplies, and general support for FPDC.

Additional Information
University Benefit Highlights:

- Health, dental, vision, and life insurance
- Retirement and supplemental retirement
- Tuition waiver benefits are available to staff as well as their eligible dependents.
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid vacation and sick time

For more University Benefit information: https://hr.illinoisstate.edu/benefits/

Qualifications

Required Qualifications
1. High school graduation or equivalent

2. Twenty-four (24) months of work experience comparable to the third level of this series. This work includes experience that was in support of the day-to-day operations of an office or organization, performing a wide variety of office support tasks which require the use of judgment and initiative and the ability to operate computer systems, using word processing, database, and software packages. Knowledge of the organization, programs, practices, and procedures of a department/unit is central to the performance of the duties.

Preferred Qualifications
1. Working knowledge of Microsoft Office products including Word and Excel.
2. Ability to communicate effectively and professionally over the phone and in person, including the ability to take and relay accurate information.
3. Excellent Record-keeping and proofing skills.
4. Working knowledge of typical office equipment (computers, copy and scanning machines, multi-line telephone, etc.).
5. Strong interpersonal skills; cooperative, flexible, and customer-oriented; ability to deal effectively with employee and customer conflicts; the ability to produce results working as part of a team or committee.
6. Computer skills, including employee scheduling systems; accurate record keeping skills; ability to communicate effectively both orally and in writing.
7. Must be flexible to manage multiple and changing priorities.

Salary

$18.50 - $19.15/hour

Links

ISU Jobs Website

Contact Information

University/Agency	Illinois State University
Department/College	Human Resources
Contact	Colette Homan
Phone Number	3094388311
Address
Comments	Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. Transcripts (may be unofficial) must be submitted by the deadline date in order to receive full consideration on the exam. Transcripts may be uploaded with the application or by one of the options listed below. In order to be eligible for Veteran's Preference points on the exam, appropriate military service documentation, such as a DD-214 must be faxed, mailed or delivered to Human Resources by the deadline date in order to receive the maximum eligible points: Fax: 309.438.0011, Attn: Colette Homan Address: Illinois State University Human Resources Campus Box 1300 Normal, IL 61790-1300 The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. This position is represented by AFSCME Local 3236-Clericals.