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Candidate Logistics Coordinator (Office Manager)

University/Agency Illinois State University
Civil Service Classification Office Manager
View Class Spec Details
Posting Duration 9/8/2023 - 9/20/2023
Probationary Period 6 months

Job Description

This position provides administrative support for the National Board Resource Center. The main focus of this position is working with NBRC confidential data sets. This position is responsible for maintaining the data sets and reporting data findings, managing and creating surveys through Formstack, creating documents, and making labels and files. This position also plans and prepares for conferences, including hotel reservations, catering, preparing packets, answering phone phones, and managing and ordering office supplies.

Additional Information
https://nbrc.illinoisstate.edu/


Qualifications

Required Qualifications
1. High school graduation or equivalent
2. Twenty-four (24) months of work experience comparable to the third level of this series. This work includes performing a wide variety of office support tasks, which require the use of judgment and initiative and the ability to operate computer systems, using word processing, database, and software packages. Knowledge of the organization, programs, practices, and procedures of a department/unit is central to the performance of the duties.

Preferred Qualifications
1. Computer proficiency, primarily Microsoft Excel and Outlook.
2. Ability to manipulate data sets and perform advanced functions in Excel.
3. Ability to learn quickly and work intuitively.
4. Ability to work in a fast-paced environment.
5. Excellent verbal and written communication skills.
6. Ability to multitask.


Salary

$18.50 - $19.15 per hour


Links

ISU Jobs Website


Contact Information


University/Agency Illinois State University
Department/College Human Resources
Contact Colette Homan
Phone Number 3094388311
Address
Comments Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.

College or university transcripts (may be unofficial) and/or military service documentation may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Colette Homan
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.

This position is represented by AFSCME Local 3236-Clericals.