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Administrative Aide

University/Agency Illinois State University
Civil Service Classification Administrative Aide
View Class Spec Details
Posting Duration 5/26/2023 - 6/11/2023
Probationary Period 6 months

Job Description

Job Summary
This position provides support to areas within the Office of the Provost. The person in this position must be comfortable working with highly confidential, sensitive data. In addition, he/she must be self-directed, be able to make independent decisions, and have the ability to take responsibility for planning projects and seeing them through to completion.

Additional Information
University Benefit Highlights:

-Health, dental, vision, and life insurance.
-Retirement and supplemental retirement.
-Tuition waiver benefits are available to staff as well as their eligible dependents.
-Paid vacation and sick time.

For more University Benefit information:


Required Qualifications
1. High school graduation or equivalent

2. Any one or any combination totaling five (5) years (60 months) from the following categories:

(a) College course work in business, finance, accounting or a related field:

- 60 semester hours or an Associate's degree equals one (1) year (12 months)
- 90 semester hours equals two (2) years (24 months)
- 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
- Master's degree or higher equals four (4) years (48 months)

(b) Progressively more responsible general or specialized office experience which included aspects of supervising staff or job function, organizing, and performing duties that lead to knowledge of generally accepted office principles

Preferred Qualifications
1. Comfortable working with highly confidential, sensitive data.

2. Self-directed with the ability to take responsibility for planning projects and seeing them through to completion.

3. Extensive knowledge of general office practices and procedures.

4. Ability to work independently and exercise judgment in order to analyze and investigate a variety of questions or problems.

5. Skilled use of Microsoft Word and Excel with a working knowledge of Access and Outlook.

6. Proofreading and editing skills with knowledge of grammar, spelling, and diction.

7. Excellent interpersonal communication and telephone etiquette.

8. Ability to communicate ideas and concepts clearly in writing.


$19.52 - $25.36/hour


ISU Jobs Website

Contact Information

University/Agency Illinois State University
Department/College Human Resources
Contact Colette Homan
Phone Number 309-438-8311
Comments Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.

Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Colette Homan
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.