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Office Administrator

University/Agency Illinois State University
Civil Service Classification Office Administrator
View Class Spec Details
Posting Duration 5/25/2023 - 6/7/2023
Probationary Period 6 months

Job Description

This position provides administrative support for the department chairperson. Under the direction of the Chairperson, this includes, but is not limited to, assisting with and managing budget processes, providing administrative support for all faculty/staff searches, hiring documents, course scheduling, and supervision of office staff and student workers.


Required Qualifications
1. High school graduation or equivalent.

2. Any one of the following from the categories below:

a. Four years (48 months) of work experience comparable to the third level of this series. This work includes performing a wide variety of office support tasks, which require the use of judgment and initiative and the ability to operate computer systems, using word processing, database and software packages. Knowledge of the organization, programs, practices and procedures of a department/unit is central to the performance of the duties.

b. Two years (24 months) of work experience comparable to the fourth level of this series. This work includes functioning as an agent of the unit or organization by performing highly specialized administrative support duties. An in-depth knowledge of the organization, programs, policies and procedures of the unit/department is essential to the performance of the duties, as well as the ability to use good judgment, operate computer systems, using word processing, database and software packages, and to exercise discretion in handling sensitive and confidential information.

Preferred Qualifications
1. Basic knowledge of office practices and procedures
2. The ability to keyboard accurately
3. The ability to operate standard office equipment and software packages
4. A working knowledge of spelling, grammar, punctuation, and sentence and paragraph structure
5. Good oral and written communications skills.


$17.72 - $23.04 per hour


ISU Jobs Website

Contact Information

University/Agency Illinois State University
Department/College Human Resources
Contact Colette Homan
Phone Number 309-438-8311
Comments Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.

Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Colette Homan
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.