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Office Administrator

University/Agency Illinois State University
Civil Service Classification Office Administrator
View Class Spec Details
Posting Duration 5/22/2023 - 7/20/2023
Probationary Period 6 months

Job Description

Within the limits established by the Illinois legislative statute, the Board of Higher Education, and the Board of Trustees, the Academic Senate is the primary governing body that recommends educational policy for the University and advises the President on its implementation. The Academic Senate also provides for faculty, staff, and student participation in academic governance.

The Academic Senate has substantial authority in shaping policy across significant areas of the University. Its central role in University governance is primarily recognized in three documents: the University Constitution, the Bylaws of the Academic Senate, and the Memorandum of Understanding. More information is available on the Senate's website.

The Office Administrator for the Academic Senate coordinates and supports the activities and functions of the Senate and its internal committees, supports the Senate leadership, and creates and maintains records of the Senate's activities.


Required Qualifications
High school graduation or equivalent
Any one of the following from the categories below:
a. Four years (48 months) of work experience comparable to the third level of this series. This work includes performing a wide variety of office support tasks, which require the use of judgment and initiative and the ability to operate computer systems, using word processing, database and software packages. Knowledge of the organization, programs, practices and procedures of a department/unit is central to the performance of the duties.
b. Two years (24 months) of work experience comparable to the fourth level of this series. This work includes functioning as an agent of the unit or organization by performing highly specialized administrative support duties. An in-depth knowledge of the organization, programs, policies and procedures of the unit/department is essential to the performance of the duties, as well as the ability to use good judgment, operate computer systems, using word processing, database and software packages, and to exercise discretion in handling sensitive and confidential information.
Preferred Qualifications
Ability to maintain confidentiality and use discretion in communications.
Excellent proofreading skills, high level of accuracy, and detail-orientation in performing duties.
High level of organizational skills and the ability to multi-task.
Excellent customer service orientation, effective communication skills, and the ability to interact professionally with a diverse group of clients and staff.
Ability to use existing and learn new computer programs as needed to perform work functions, including word processing, transcription software, data management, survey software, online meeting software, and website creation and management.
Strong commitment to university shared governance.


$19.52 - $23.04 per hour


ISU Jobs Website

Contact Information

University/Agency Illinois State University
Department/College Human Resources
Contact Kira Shelton
Phone Number 309-438-8311
Comments Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.

Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Kira Shelton
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.

This position is represented by AFSCME Local 3236-Clericals.