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Office/Events Manager

University/Agency Illinois State University
Civil Service Classification Office Manager
View Class Spec Details
Posting Duration 5/10/2023 - 6/19/2023
Probationary Period 6 months

Job Description

The primary function of the Office/Events Manager in the Department of Technology is to provide support to the department, the Chairperson, the Graduate Coordinator, and the Administrative Aide. This includes assisting faculty with preparing class materials and projects, entering textbook selections in the Student Information System, ordering office supplies, and planning and managing all aspects of department meetings and events (scheduling, food and beverages, invitations, taking minutes, taking pictures for publicity purposes). This position also maintains the department blog, prepares correspondence with department donors and friends, maintains the department's social media outlets, assists the Graduate Coordinator workflow pertaining to the graduate program, assist with managing the graduate assistant hiring process and supervision of the office's student employees, and serves as backup for the Administrative Aide.


Required Qualifications
1. High school graduation or equivalent.
2. Twenty-four (24) months of work experience comparable to the third level of this series. This work includes performing a wide variety of office support tasks, which require the use of judgment and initiative and the ability to operate computer systems, using word processing, database, and software packages. Knowledge of the organization, programs, practices, and procedures of a department/unit is central to the performance of the duties.

Desired Qualifications
1. Proficiency with Microsoft Office - Word, Excel, Access, and Power Point.
2. Knowledge of and proficiency with Student Information System to access student screens applicable to graduate students' progress.
3. Knowledge of and proficiency with Colleague in order to enter vouchers, look up account balances, and run deposit and expense reports
4. Knowledge of and proficiency with Colleague to oversee graduate assistant personnel budget line and check for accuracy with GA appointments
5. Knowledge of and proficiency with ISU Stories/WordPress program in order to manage and compose the department website blog.
6. Knowledge of and proficiency with the Foundation's ONE database to access donor records and information.
7. Knowledge of and proficiency with the University Calendar to enter Technology events.
8. Knowledge of and familiarity with Illinois State processes and procedures to order fleet cars, keys, paper supplies, office supplies, and photocopy supplies.


$17.96 - $18.61 per hour


ISU Jobs Website

Contact Information

University/Agency Illinois State University
Department/College Human Resources
Contact Colette Homan
Phone Number 309-438-8311
Comments Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

Transcripts (may be unofficial) must be submitted by the deadline date in order to receive full consideration on the exam. Transcripts may be uploaded with the application or by one of the options listed below.

In order to be eligible for Veteran's Preference points on the exam, appropriate military service documentation, such as a DD-214 must be faxed, mailed or delivered to Human Resources by the deadline date in order to receive the maximum eligible points:

Fax: 309.438.0011, Attn: Colette Homan
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.

This position is represented by AFSCME Local 3236-Clericals.