Employment Opportunities
Job Details

Job Description

To provide exceptional and efficient client care and vendor support in response to routine purchasing activities and issues for commodities, equipment and contractual services as needed by University departments. Additional responsibilities include:

1. Assure purchasing transactions are conducted properly under the Illinois Procurement Code, the Higher Education Rules, and the University's policies and procedures.
2. Maintain the integrity of the bidding/purchasing process.
3. Conduct on and off campus communications in a professional manner.
4. Aide in resolving problems and complaints between vendors and University departments.
5. Ensure a timely and accurate process flow for requisitions and purchase orders.

Qualifications

Required Qualifications
1. Any one or any combination of the following, totaling one (1) year (12 months) from the categories below of which six (6) months MUST be actual work experience:

-Work experience performing duties comparable to those performed at the Procurement Officer Assistant level of this series or in positions of comparable responsibility.

AND/OR

A. College credit for course work in any field
- 30 semester hours equals six (6) months
- 60 semester hours or Associate’s Degree equals one (1) year (12 months)
- 90 semester hours equals two (2) years (24 months)
- 120 semester hours or a Bachelor’s Degree equals three (3) years (36 months)
- Master Degree or higher equals four (4) years (48 months)

NOTE: Possession of a current Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) from The Universal Public Purchasing Certification Council (UPPCC), or a current Accredited Purchasing Practitioner (APP) certificate, Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) from the Institute for Supply Management (ISM) or equivalent certifications may satisfy the above requirements.

Desired Qualifications
1. General knowledge of ethical concepts and rules which guide relationships between end user, buyer and vendor.
2. General knowledge of PCs, normal office support equipment, Microsoft WORD and EXCEL
3. General experience with computerized accounting and/or financial systems.
4. Ability to analyze information and situations.
5. Ability to communicate clearly and professionally; includes proper knowledge of telephone etiquette.
6. Ability to work with interruptions and to change priorities as needed.
7. Ability to remain calm and professional in the face of resistance or hostility.
8. Ability to work as part of a team.

Salary

$19.52 - $25.36/hour

Links

ISU Jobs Website

Contact Information

University/Agency	Illinois State University
Department/College	Human Resources
Contact	Colette Homan
Phone Number	309-438-8311
Address
Comments	Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. The Civil Service examination for this classification is based on your application materials. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. If using education to qualify, college transcripts (may be unofficial) must be faxed, mailed, delivered to Human Resources, or uploaded under optional documents prior to the posting close date. In order to receive full consideration for current certifications (Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) from The Universal Public Purchasing Certification Council (UPPCC), or a current Accredited Purchasing Practitioner (APP) certificate, Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) from the Institute for Supply Management), copies must be faxed, mailed, delivered to Human Resources or uploaded under optional documents prior to the posting close date. In order to be eligible for Veteran's Preference points on the exam, appropriate military service documentation, such as a DD-214, may be faxed, mailed, delivered to Human Resources in order to receive the maximum eligible points: Fax: 309.438.0011, Attn: Colette Homan Address: Illinois State University Human Resources Campus Box 1300 Normal, IL 61790-1300 Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.