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Financial Associate

University/Agency Illinois State University
Civil Service Classification Business/Administrative Associate
View Class Spec Details
Posting Duration 9/23/2022 - 10/6/2022
Probationary Period 12 months

Job Description

The Financial Associate will provide fiscal and administrative support for registered student organizations (RSO) that receive student fee allocations through the Dean of Students Office. Duties will include adherence to policies and procedures; communication with various University departments; communication with student leaders, faculty, and staff; data entry; and handling of confidential information. In addition, the Financial Associate will serve as the purchasing agent for the programming units of the Dean of Students Office.


Required Qualifications
Bachelor’s or equivalent degree in business administration, management, or a field related to the position.
Two (2) years of professional accounting, managerial, and/or business experience.
(Note: A Master’s degree in an area consistent with the duties of the position may be substituted for one year of work experience.)
Desired Qualifications
Previous experience providing administrative support to staff and faculty.
Previous experience managing purchasing for multiple departments/staff.
Experience with administrative and clerical procedures such as managing electronic records, data entry in Excel spreadsheets, designing forms, etc.
Ability to work independently and effectively to organize and prioritize multiple tasks.
Ability to consistently apply policies and work within procedures to assist staff and organizations in meeting goals.


$20.00 - $21.22 per hour


ISU Jobs Website

Contact Information

University/Agency Illinois State University
Department/College Human Resources
Contact Kira Shelton
Phone Number 309-438-8311
Comments Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.

To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.

Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Kira Shelton
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.