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Business/Administrative Associate

University/Agency Illinois State University
Civil Service Classification Business/Administrative Associate
View Class Spec Details
Posting Duration 8/15/2022 - 8/29/2022
Probationary Period 12 months

Job Description

A valued member of the School of Music leadership team, the Business/Administrative Associate oversees all departmental financial transactions including purchasing, vendor contracts, accounts receivable, accounts payable, and reconciliation of numerous General Revenue, Agency, and Foundation Accounts. The Business/Administrative Associate is the primary contact for external vendors and guests. The Business/Administrative Associate provides support to the Director for faculty search and hiring processes, faculty and student teacher supervisor contract generation, and processes travel vouchers for the department. The Business/Administrative Associate coordinates the office support functions required for the effective implementation of administrative policies of the unit. The duties performed require extensive knowledge of the School of Music, the Wonsook Kim College of Fine Arts, and Illinois State University programs, policies, and procedures.

Additional Information
The School of Music prides itself in the individualized attention it provides to its students, who major in music education, music therapy, music performance, music composition, music business, collaborative piano, graduate conducting, and liberal arts. It is housed in the Wonsook Kim College of Fine Arts, along with the School of Theater and Dance, the Wonsook Kim School of Art, and the Program in Creative Technologies. Core values of the School of Music include Excellence, Professionalism, Collaboration, Creativity, Diversity, Equity, Inclusion, and Community.


Required Qualifications
Bachelor’s or equivalent degree in business administration, management, or a field related to the position.
Two years of professional business, financial, and/or managerial work experience.
(Note: A master’s degree in an area consistent with the duties of the position may be substituted for one year of work experience.)
Demonstrated mastery of computer software including databases, spreadsheets, word processing, and accounting software applications.
Strong interpersonal skills to interact with colleagues, vendors, guest artists, prospective faculty and students, and community members.
Strong organizational skills and excellent verbal and written communication skills.
Strong work ethic, professionalism, and commitment to diversity, equity, and inclusion.
Ability to:
a. abide by confidentiality policies, exercising sound judgment and tact to maintain the confidentiality of the position
b. work as part of a team in a calm and effective manner, and ability to take initiative and work independently
c. embrace the student-centered mission of the School of Music
Desired Qualifications
Background in or personal experience with music as a creative art.
Experience with Datatel, Agresso, Budget Center, Payment Net, and the financial operations of Illinois State University.
Experience with University hiring policies and procedures.
Knowledge of and ability to adhere to University policies, departmental procedures, and State ethics.
Ability to work without supervision and to make significant decisions regarding administrative and budgetary matters.
Ability to work professionally with internal and external customers at all times, particularly under stressful circumstances.
Ability to identify and solve procedural problems.
Ability to quickly and easily adapt to changing procedures and policies.


$42,000 - $44,000 annual


ISU Jobs Website

Contact Information

University/Agency Illinois State University
Department/College Human Resources
Contact Kira Shelton
Phone Number 309-438-8311
Comments Please fully complete the entire application including, but not limited to, the education and work experience portions. Please list all education and all jobs you have had. Do not leave gaps in employment. You must list all duties you performed in the job duties section (Phrases such as "See Resume" are not acceptable). Failure to follow any of these instructions may constitute an incomplete application. Incomplete applications will not be considered.

College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.

To be eligible for Veteran's Preference points on the exam, a copy of your DD-214 (official military discharge) must be submitted prior to the application deadline.

Transcripts and/or DD-214 paperwork may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Kira Shelton
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.