Job Description
General Summary
The primary purpose of this position is to coordinate, review, and provide approvals for project-related expenditures in consultation with the ISU Principal Investigator (PI) and Fiscal Agent. The Award Manager works on behalf of PIs and Fiscal Agents to proactively provide a high level of customer support to assist in the management and expenditures of external funding. Some specific duties include:
- Reviews and approves transactions to ensure compliance with university and sponsor regulations and policies.
- Schedules and holds intake meetings at the onset of new awards and regular meetings with PIs and fiscal agents to discuss the project and expenditures related to the work.
- Provides monthly reports of all grant and contract accounts and as needed meets with departments, fiscal agents, and PI's to communicate necessary changes in fiscal management.
- Responsible for fiscal management of grants and contracts which includes monitoring expenses, approving vouchers, reviewing salary charged to a restricted account, and approving external procurement of services.
- Consults with Risk Management, General Counsel, Human Resources, and other University offices as appropriate in regards to fiscal management policies.
- Advises and monitors matters regarding RSP's compliance responsibilities.
- Maintains expertise on University policies (Payroll, Human Resources, Accounting, Budget Office, Risk Management, and Comptroller's Office) and federal and state regulations, as well as policies and procedures for externally sponsored projects.
- Researches, interprets, and applies regulations and guidelines effectively in sponsored projects throughout the award lifecycle to ensure University compliance.
- Works with a team of colleagues to develop and maintain transparent policies and procedures for campus partners.
- Coordinates close-out procedures on behalf of the fiscal agent and PI.
Qualifications
Required Qualifications
1. Bachelor's or equivalent degree in business administration, accounting, finance, economics, or a field related to the position.
2. Any combination totaling three years from the following categories:
(a) additional college course work at graduate level in any field, measured by the following conversion table or its proportional equivalent:
-30 semester hours or Master's degree equals one year
(b) progressively more responsible work experience directly related to grant and contracts services, such as funding, proposal writing and review, administration, or compliance experience.
(c) one year experience managing project level funding at an institution of higher education.
3. Ability to exercise discretion and judgment.
4. Excellent interpersonal and communication skills.
5. Ability to work independently.
Desired Qualifications
1. Master's Degree.
2. Three (3) years of experience in the administration of complex programs in a business, academic, or government environment, preferably at an institution of higher education.
3. One to two years of experience in administering grants and/or sponsored programs
4. Demonstrated knowledge of 2 CFR 200
Salary
Commensurate with experience
Links
ISU Jobs Website
Contact Information
| University/Agency
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Illinois State University
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| Department/College
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Human Resources
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| Contact
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Kira Shelton
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| Phone Number
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309-438-8311
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| Address
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| Comments
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