Skip to main content

Home
About
- - Agency Information
  - Agency Profile
  - Executive Director's Profile
  - Calendar of Events
  - Frequently Asked Questions
  - Freedom of Information Act
  - Mission and Purpose
  - Organizational Chart
  - Special Projects
  - Demonstration Projects
  - Departments
  - Administrative
    
    Responsible for the general internal office human resource function for the University System employees.
  - Classification, Examination and Compensation
    Develops, revises, and performs routine administration of the classification and corresponding examination system.
  - Compliance Services
    Performs regular compliance audits at each University and Agency in the University System.
  - Information Technology
    Maintains all internal IT functions, including development of web-based applications.
  - Legal Services
    Responsible for legal and ethical compliance such as identifying and monitoring state and federal statutes, court rulings, and rules and regulations.
  - Complete Staff Listing
  - Other Info
  - Frequently Used Forms
  - News Archives
  - Privacy Policy
  - Terms and Conditions
  - Other Links
  - Contact Us
  - 1717 Philo Road, Suite 24
    Urbana, IL 61802
    
    Phone: 217.278.3150
    
    FAX: 217.278.3159
    
    TTY: 866.488.4003
    
    Email: info@sucss.illinois.gov
    
    X (Twitter): @systemoffice
Boards/Committees
- - Merit Board
  - Merit Board
    
    Date: 6/6/2024
    
    Time: 1:00 PM
    
    Documents:
  - Documents
  - Benefit Recommendations
  - Bylaws
  - General Information
  - Powers and Duties
  - Advisory Committees
  - Employee Advisory Committee
    Date: 7/18/2024
    Time: 9:00 AM
  - Human Resource Directors Advisory Committee
    Date: 5/17/2024
    Time: 10:00 AM
  - Universities, Agencies and Campuses
  - Universities, Agencies and Campuses
Classification/Testing
- - Classification Plan
  - Class Specifications
  - Class Specifications Search
  - Class Status Notices
  - Custom Classes
  - Reports
  - Index of Classes
  - Occupational Area List
  - Promotional Line List
  - Employment/Testing
  - Employment Opportunities
  - Universities, Agencies and Campuses
Reports
- - Reports
  - Annual Report
    This Report provides an overview of our business operations, an analysis and update of our many programs/initiatives, and a brief description of our agency action plan.
  - Audit Reports
    Each university and agency covered by the State Universities Civil Service System is audited for compliance purposes once every two years.
  - Quarterly Employee Data
    The Quarterly Employee Data reports are a compilation of data submitted by the Agencies and Universities regarding Civil Service, PAA, and student employments.
  - Salary Range Report
    Approved salary rates and ranges for each authorized classification in use by Employers, compiled into a monthly report.
Rules/Procedures
- - Rules and Procedures
  - Procedure Manuals
    Procedures that manage all aspects of the classification plan, including the maintenance of written specifications and examination materials for each class title in the classification plan.
  - Definitions
    Commonly used words or phrases within the Civil Service System.
  - Revision Letters
    Cover letters highlighting revisions made to the Procedure Manuals.
  - Statute and Rules
    The purpose of the University System is to establish a sound program of personnel administration.

Employment Opportunities
Job Details

This posting is no longer active.

Assistant Director of Admissions

University/Agency	Chicago State University
Civil Service Classification	Admissions and Records Associate View Class Spec Details
Posting Duration	8/3/2021 - 8/13/2021
Probationary Period	12 months

Job Description

• Manage and maintain application lifecycle in databases and CRM system from prospective students to enroll
• Coordinates the processing of online applications
• Coordinate the preparation of admission files for completion and admissions decision
• Responsible for data entry and maintaining all records in CRM (Target X) and/or Student Information System (Banner) when processing request forms. This includes major changes, term changes, withdrawing/declining applications, confirmation deposit waivers, and evaluating new data.
• Evaluate high school and college transcripts
• Assist with pre-registration and registration
• Supervise one outreach specialist responsible for recruitment and outreach to special populations including Dual Enrollment, Veterans, Adult Integrated Learning, and Success U).
Program Advisors
• Supervise two Program Advisors
• Supervise two Processing staff
• Conduct On boarding training and continued professional development for all new staff in database(s) and training on navigation
• Update and train staff on Banner Document Management Suite Workflow
• Manage Digital Imaging Workflow for application pushing, scanning, indexing, and coding.
• Align Processes/Procedures to University Policy
• Set-up computerized systems & reports for the department and divisions.
• Prepare/compile statistical reports for end-users
• Review files and make admission decisions

Qualifications

Bachelor’s degree in business, communication, education, humanities, public relations, social sciences, or a field related to the position.
Two (2) years (24 months) of professional work experience in admissions, records, registration, and/or closely related experience within an educational setting.
Hands on work experience with college/university admission process .
Work experience supervising office staff and recruitment personnel.

Salary

Links

Assistant Director of Admissions

Contact Information

University/Agency	Chicago State University
Department/College
Contact	Office of Human Resources
Phone Number	17739952040
Address
Comments