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Job Details

Job Description

The mission of Campus Recreation is to enhance the quality of life of our unique members by educating and encouraging active participation in recreational opportunities that develop leadership skills, foster social interaction, and reinforce healthy behaviors. The Assistant to the Executive Director works directly with the Executive Director to provide high-level management support to all of the areas of Campus Recreation operations personnel, planning, communication and special projects. The incumbent will work with both internal and external constituencies representing the Department and the Executive Director and lead the Administrative operations of the department. The incumbent must work independently to review and develop processes and procedures and produce research and reports as needed in support of the department, the Division of Student Affairs and the University as requested.

Qualifications

Required Qualifications
1. Bachelor's degree or equivalent degree in Business Administration or a related field. (verify with transcript ? may be unofficial)
2. Three years of professional level work experience in administration activities (business management, human resources or communication) in a university environment.
3. Demonstrated proficiency in oral/written communication and computer/web applications.
4. Excellent communication skills and ability to effectively communicate with all levels of the university community and the public.
5. Demonstrated ability to perform as a team player.
6. Demonstrated ability to successfully prioritize, coordinate and facilitate multiple projects and deadlines independently and with limited supervision.
7. Demonstrated ability to exercise good judgement and discretion as well as sound decision-making in handling and resolving sensitive and confidential issues.
8. Demonstrated ability to work within established university and State of Illinois guidelines in the administrative area (business management, human resources, or communication)
9. Demonstrated experience training employees and/or volunteers
10. Red Cross Basic certification in Adult CPR/First Aid/ AED or willingness to obtain within six months of hire.
11. Red Cross instructor certification in CPR/First Aid/AED or willingness to obtain within six months of hire.
12. If this position is Security Sensitive or if you are subject to a criminal background investigation based on University policy, employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Desired Qualifications:
1. Master's degree in Business Administration or related field.
2. Five years of professional level experience in administration activities (business management, human resources or communication)
3. Ability to perform fiscal functions including budgeting, purchasing, and tracking.
4. Demonstrated experience supervising employees and/or volunteers
5. Demonstrated experience establishing processes, protocols or systems to accomplish department activities within State and University guidelines.
6. Demonstrated experience using WhentoWork scheduling software, Innosoft Fusion, Datatel (Colleague), iPeople, Hiring Manager and other Illinois State University systems.
7. Expert level knowledge, or willingness/ability to develop knowledge of current and future technology-based applications.

Salary

Commensurate with experience

Links

ISU Jobs Website

Contact Information

University/Agency	Illinois State University
Department/College	Human Resources
Contact	Breanna Plese
Phone Number	309-438-8315
Address
Comments	Human Resources has partnered with PageUp People to support the move of ISUJobs from our current platform to this new platform. Applicants interested in postings and positions raised after July 1, 2020 will need to access our new system at that time and create new accounts along with new application materials. For full consideration, the application and all supplemental information must be submitted on-line. Please complete the entire employment application including the education and work history background. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. The employment application NOT the resume/cover letter, will be reviewed to determine if applicant meets minimum qualifications. Please be complete in the duties and responsibilities section for each position listed. Required documents include a cover letter, resume, a reference list of at least three professional references including name/title/contact information (phone number and email). You must attach the required documents at the time of application. The Civil Service examination for this classification is based on your application materials. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. Copies of transcripts (may be unofficial) must be submitted by deadline date in order to receive full consideration for this position. Transcripts may be submitted on-line in "Optional Documents" or to the address/fax listed below. If you have your CPR/AED/First Aid Instructor certification and/or CPR/AED/First Aid Basic certification, or any other certification you may also upload in the "Optional Documents" section. Other documentation such as DD214 paperwork (if applicable) must be faxed or mailed to Human Resources prior to the closing of the posting in order to receive the maximum eligible points: Fax: 309.438.0011, Attn: Breanna Plese Address: Illinois State University Human Resources Campus Box 1300 Normal, IL 61790-1300 Please monitor your e-mail for changes to your application status. Illinois State University is an Equal Opportunity/Affirmative Action Employer. If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at 309-438-3383 or equalopportunity@ilstu.edu. The Office of Equal Opport