State Universities Civil Service System
1717 Philo Road, Suite 24
Urbana, IL 61802
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Administrative Assistant

University/Agency: Northern Illinois University
Civil Service Classification: Administrative Assistant
View Class Spec Details
Posting Duration: 12/22/2017 - 1/5/2018
Probation Period: 12 months

Job Description

This position serves as the direct, primary administrative support for the Senior Associate Vice President for Human Resources (SAVP) and Associate Vice President for Administration and Human Resource Services (AVP). This position is responsible for the coordination and performance of administrative functions in the division of Human Resource Services as well as assisting with various reports and other projects. This position acts as the primary contact person and liaison between the VP and President, Vice Presidents, Deans, and Directors on campus, as well as off-campus contacts, including the State Universities Retirement System (SURS), and State Universities Civil Service System (SUCSS) Executive Directors. This position works with highly sensitive and confidential information on a daily basis.


1. High school graduation or equivalent
2. Any one or any combination totaling five (5) years (60 months) from the following categories:
(a) college course work in business, finance, accounting or a related field:
• 60 semester hours or an Associate’s degree equals one (1) year (12 months)
• 90 semester hours equals two (2) years (24 months)
• 120 semester hours or a Bachelor’s degree equals three (3) years (36 months)
• Master’s degree or higher equals four (4) years (48 months)

(b) progressively more responsible professional, managerial and supervisory experience that included experience in areas such as supervising staff or job function, organizing and coordinating office operations, and performing duties that lead to knowledge of generally accepted office management principles

3. Demonstrated experience with analyzing data and generating/creating reports.


Comesurate with experience


Official Posting

Contact Information

University/Agency: Northern Illinois University
   Department/College: Human Resource Services
Contact: Pulchratia L. Smith
Phone Number: 815-753-6000
Address: Northern Illinois University
1515 W. Lincoln Highway
DeKalb, IL 60115