State Universities Civil Service System
1717 Philo Road, Suite 24
Urbana, IL 61802
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Assistant to the Associate Director

University/Agency: Illinois State University
Civil Service Classification: Office Manager
View Class Spec Details
Posting Duration: 11/10/2017 - 11/26/2017
Probation Period: 6 months

Job Description

The primary purpose of this position is to provide administrative support to the Associate Director of Scheduling and Contractual Personnel. Additionally, this position works with 30+ instructional assistant professors, coordinates arrangements for on campus and off campus meetings, works with multiple campus departments when dealing with student/administrative processes, and assists with course scheduling by maintaining the database and communicating with the Office of the Registrar.

Office support duties include providing main office support via phone, email, and in-person interaction; handling all technology and phone requests, Facilities Management requests, fleet vehicle requests, and key ordering; managing the hiring process by posting of positions, scheduling interviews, and working with Human Resources; assisting faculty with conference registration and airline reservations; and supervising student employees.


1. High school graduation or equivalent

2. Twenty-four (24) months of clerical/office support work experience comparable to that performed at the Office Support Specialist level of this series or in other positions of comparable responsibility

If this position is Security Sensitive or if you are subject to a criminal background investigation based on University policy, then employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.


$15.33 - $16.10 per hour


ISU Jobs

Contact Information

University/Agency: Illinois State University
   Department/College: Teaching and Learning
Contact: Kira Shelton
Phone Number:
Comments: All application materials must be submitted online. Application materials submitted via fax, e-mail, or mail will not be accepted.

Please fully complete the entire application including, but not limited to, the education and work experience portions. Please list all education and all jobs you have had. Do not leave gaps in employment. You must list all duties you performed in the job duties section (Phrases such as "See Resume" are not acceptable). Failure to follow any of these instructions may constitute an incomplete application. Incomplete applications will not be considered.

Please prepare in advance a resume, cover letter, and at least 3 professional references with phone numbers to attach to this application.

A Civil Service examination will be required. You will be notified by e-mail if you meet the qualifications for the examination. You may print a copy of your application and bring it to the examination with you as a reference. Please closely monitor your email for correspondence regarding your application status.

Other documentation such as college transcripts (may be unofficial) and/or a DD214 (official military discharge) must also be brought to the Civil Service exam if applicable in order to receive the maximum eligible points.

Illinois State University is an Equal Opportunity/Affirmative Action Employer.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at 309-438-3383.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.