FACILITIES MANAGER SERIES

 

                                                                           Occ.      Work    Prob.        Effective           Last

Code No.            Class Title                               Area     Area     Period      Date                  Action    

2379                   Assistant Facilities Manager     03          172        6 mo.        06/30/07                        Rev.

2378                   Facilities Manager                    03          172        12 mo.      06/30/07                        Rev.

 

Promotional Line:  254

 

Series Narrative

Employees in this series are engaged in the management, operation, and security of university facilities.

 

DESCRIPTIONS OF LEVELS OF WORK

 

Level I:  Assistant Facilities Manager                                                                2379

Employees at this level are responsible for the effective management, operation, and security of a university facility.  They work under general supervision from a designated administrator(s).

 

An Assistant Facilities Manager typically –

 

1.     assists in planning, coordinating, and directing custodial, grounds, housekeeping, and food-service activities 

 

2.     assists in planning and coordinating the use of parking, lodging, dining-room, meeting, and classroom facilities

 

3.     follows provisions for safety of university property, for securing records, cash, and documents, and for protection against fire for persons and property

 

4.     assists in training and in establishing work schedules for nonacademic and/or student employees

 

5.     arranges facilities for approved conferences, short courses, seminars, meetings, and gatherings

 

6.     controls appointments and admission of visitors

 

7.     handles guest registration and provides information

 

8.     prepares annual or other periodic reports on operation of the university facility and assists with budget preparation

 

9.     prepares requisitions for supplies, keeps receipts of goods and materials, and maintains inventory of university property

 

10.   prepares recommendations for improvements of facilities necessary to maintain efficient operation

 

11.   performs other related duties as assigned 

 

Level II:  Facilities Manager                                                                               2378

Employees at this level are responsible for the effective management, operation, and security of a university facility.  They work under administrative supervision from a designated administrator(s).

 

A Facilities Manager typically –

 

1.     is responsible for the planning, coordination, and direction of custodial, grounds, housekeeping, and related activities

 

2.     is responsible for planning and coordinating the use of the facilities

 

3.     prepares recommendations for improvements of facilities necessary to maintain efficient operation

 

4.     is responsible for the security and safety of assigned university facilities 

 

5.     prepares budget recommendations for maintaining and updating facilities

 

6.     is responsible for the scheduling and assigning of events to particular rooms or areas 

 

7.     is responsible for annual or periodic reports on operation of the university facility

 

8.     performs other related duties as assigned

 

MINIMUM ACCEPTABLE QUALIFICATIONS REQUIRED FOR ENTRY INTO:

 

Level I:  Assistant Facilities Manager                                                                2379

 

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

 

1.              High school graduation or equivalent

 

2.              As required by the facility to be served, one year of work experience in building

                 maintenance, grounds maintenance,           custodial or housekeeping operations, food service

                 management, institutional or           household management, or an appropriate combination of these

 

PERSONAL ATTRIBUTES NEEDED TO UNDERTAKE JOB

 

1.      familiarity with building maintenance

 

2.      working knowledge of custodial, rental, housekeeping, and food service operations

 

Level II:  Facilities Manager                                                                               2378

 

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

 

1.         High school graduation or equivalent

 

2.         Three years of experience in building maintenance, custodial, housekeeping,

            and/or food service operations, one year of which included supervisory experience in

            one or more of the above

 

PERSONAL ATTRIBUTES NEEDED TO UNDERTAKE JOB

 

1.      working knowledge of custodial, grounds, and housekeeping operations