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Office Administrator

University/Agency Illinois State University
Civil Service Classification Office Administrator
View Class Spec Details
Posting Duration 1/24/2022 - 2/4/2022
Probationary Period 6 months

Job Description

The Office Administrator's primary responsibilities are related to the operational needs within Career Services, providing support to Career Services Staff, preparing reports, managing the Director’s calendar, scheduling complex meetings for the Department, and assisting with budget projections for operations.

The Office Administrator duties also includes, but is not limited to, ordering office supplies, coordinating departmental activities and travel, serving as the contact person for off-campus vendors, Facilities Management, and other departments, as it relates to Career Services Operations.


Qualifications

Required Qualifications
1. High school graduation or equivalent

2. Any one or any combination totaling 1.0 unit of the following:

- Four (4) years (48 months) of work experience comparable to the third level of this series = 1.0 unit. This work includes performing a wide variety of office support tasks, which require the use of judgment and initiative and the ability to operate computer systems, using word processing, database and software packages. Knowledge of the organization, programs, practices and procedures of a department/unit is central to the performance of the duties.

- Two (2) years (24 months) of work experience comparable to the fourth level of this series = 1.0 unit. This work includes functioning as an agent of the unit or organization by performing highly specialized administrative support duties. An in-depth knowledge of the organization, programs, policies and procedures of the unit/department is essential to the performance of the duties, as well as the ability to use good judgment, operate computer systems, using word processing, database and software packages, and to exercise discretion in handling sensitive and confidential information.

Desired Qualifications
1. Ability to effectively balance requests of multiple individuals.

2. Ability to establish a cooperative working relationship with staff, faculty, students, and internal and external constituents.

3. Ability to maintain confidentiality, with leadership and supervisory skills

4. Ability to quickly learn new software, systems and processes.

5. Ability to problem solve and use critical thinking strategies when responding to inquiries and troubleshooting systems and inquiries.

6. Ability to use standard office equipment.

7. Excellent customer service.

8. Familiarity with Microsoft Office Suite.


Salary

$18.00 - $20.00 per hour


Links

ISU Jobs Website


Contact Information


University/Agency Illinois State University
Department/College Human Resources
Contact Breanna Crippen
Phone Number 309-438-8311
Address
Comments Please fully complete the entire application including, but not limited to, the education and work experience portions. Please list all education and all jobs you have had. Do not leave gaps in employment. You must list all duties you performed in the job duties section (Phrases such as "See Resume" are not acceptable). Failure to follow any of these instructions may constitute an incomplete application. Incomplete applications will not be considered.

Please prepare in advance a cover letter, resume, and at least 3 professional references with phone numbers to attach to this application.

A Civil Service examination is required for this position. Please monitor your e-mail for further information regarding your application status for testing.

Other documentation such as any applicable business related certifications (Business/Administrative Technology, Bookkeeping Office Assistant, or Customer Service) or official/unofficial transcripts must be submitted prior to the application deadline in order to receive the maximum eligible points on the Civil Service exam. Certifications and transcripts can be uploaded with the application or see below for alternate submission options.

In order to be eligible for Veteran's Preference points on the exam, appropriate military service documentation, such as a DD214 may be given to Testing Coordinator at the time of exam, be sent by fax to 309-438-0011, or sent to Human Resources, Campus Box 1300 Normal, IL 61790-1300.

Fax: (309) 438-0011, Attn: Breanna Crippen
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300