Skip to main content
State Universities Civil Service System

Employment Opportunities
Job Details


This posting is no longer active.

Office Administrator

University/Agency Illinois State University
Civil Service Classification Office Administrator
View Class Spec Details
Posting Duration 4/2/2020 - 4/29/2020
Probationary Period 6 months

Job Description

This position is responsible for the daily operations of the office. This position will also provide support for confidential processes (annual performance evaluations and awards) and college committees (College Curriculum Committee, Research Proposal Review Committee). In addition, the position will supervise up to two Graduate Assistants.


Qualifications

Required Qualifications:
1. High school graduation or equivalent
2. Any one or any combination totaling 1.0 unit of the following:
- Four (4) years (48 months) of work experience comparable to the third level of this series = 1.0 unit. This work includes performing a wide variety of office support tasks, which require the use of judgment and initiative and the ability to operate computer systems, using word processing, database and software packages. Knowledge of the organization, programs, practices and procedures of a department/unit is central to the performance of the duties.
- Two (2) years (24 months) of work experience comparable to the fourth level of this series = 1.0 unit. This work includes functioning as an agent of the unit or organization by performing highly specialized administrative support duties. An in-depth knowledge of the organization, programs, policies and procedures of the unit/department is essential to the performance of the duties, as well as the ability to use good judgment, operate computer systems, using word processing, database and software packages, and to exercise discretion in handling sensitive and confidential information.

If this position is Security Sensitive or if you are subject to a criminal background investigation based on University policy, then employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Desired Qualifications:
1. Knowledge of administrative structure of the University, university space, Facilities Management procedures and personnel, and familiarity with academic calendar.
2. Knowledge of the College of Arts and Sciences by-laws and goals, Curriculum Committee policies and procedures, University sabbatical and non-sabbatical leave policy and procedures, University research grant policies and procedures, and election policies and procedures.
3. Knowledge of accounting and budgeting procedures including reconciling accounts, purchasing procedures.


Salary

$16.45 - $20.05


Links

ISU Jobs Website


Contact Information


University/Agency Illinois State University
Department/College Human Resources
Contact Brandy O'Grady
Phone Number 309-438-8311
Address
Comments Please fully complete the entire application including, but not limited to, the education and work experience portions. Please list all education and all jobs you have had. Do not leave gaps in employment. You must list all duties you performed in the job duties section (Phrases such as "See Resume" are not acceptable). Failure to follow any of these instructions may constitute an incomplete application. Incomplete applications will not be considered.

Please prepare in advance a resume and at least 3 professional references with phone numbers to attach to this application.

A Civil Service examination is required for this position. Please monitor your e-mail for further information regarding your application status for testing.

Other documentation such as any applicable business related certifications (Business/Administrative Technology, Bookkeeping Office Assistant, or Customer Service) or official/unofficial transcripts (noting the conferral of a Bachelor's degree in any field) must be submitted prior to the application deadline in order to receive the maximum eligible points on the Civil Service exam. Certifications can be uploaded in the optional License 1/License 2 document section. Transcripts can be uploaded in the optional Transcripts 1/Transcripts 2 document section. See below for alternate submission options.

In order to be eligible for Veteran's Preference points on the exam, a copy of your DD-214 must be submitted prior to the application deadline or brought to the Civil Service exam in order to receive the maximum eligible points.

Certifications, transcripts, and/or DD-214 paperwork may be faxed or mailed to Human Resources by the posting close date:

Fax: 309.438.7421, Attn: Brandy O'Grady
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

Illinois State University is an Equal Opportunity/Affirmative Action Employer.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at 309-438-3383.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.