Space Administrator Series

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Employees in this series perform duties involved in the planning, assignment, and scheduling of the use of space in university-controlled facilities.

DESCRIPTIONS OF LEVELS OF WORK

Employees at this level gather, organize, and/or analyze statistical information required for the effective assignment and scheduling of university-controlled space. They work under the direct supervision of a designated supervisor.

A(n) Space Administrator I typically -

1. maintains a campus space assignment inventory of university-controlled facilities;
2. complies data related to the assignment and reservation of university space for regularly scheduled instruction and meetings and for student, faculty, and nonacademic functions (such as recreational activities, conferences, meetings, programs, seminars, workshops, and similar events);
3. collects and organizes statistical data for reports concerning such items as space devoted to various educational activities and changes in the use of assigned space;
4. supervises space arrangement and related services for non-academic functions, as required;
5. maintains a calendar of events for periodic nonacademic functions utilizing space in the university;
6. performs other related duties as assigned.

Employees at this level obtain, analyze, and coordinate statistical and technical information required to effectively plan and utilize university-controlled space. They work under the general supervision of a designated supervisor.

A(n) Space Administrator II typically -

1. directs the collection of data related to the assignment and reservation of university space for regularly scheduled instruction and meetings and for student, faculty, and nonacademic recreational activities, conferences, meetings, seminars, workshops, and similar events, with responsibility for the selection of procedures and techniques to be used and the evaluation of data collected;
2. prepares analytical reports concerning remodeling requests, space assignments, space reassignments, and space planning;
3. assists in the compilation of university class schedule listings;
4. gathers data for and assists in the preparations of plans or programs for the design or apportionment of new space;
5. directs the maintenance of campus space inventory, with responsibility for establishing inventory procedures and evaluating the effectiveness of inventory maintenance;
6. exercises general and/or direct supervision over technical and/or clerical personnel engaged in the assignment and scheduling of university-controlled space;
7. performs other related duties as assigned.

Employees at this level assist in the direction of space utilization and programming office. They work under the administrative supervision of the principal space director.

A(n) Space Administrator III typically -

1. is responsible to the principal space director for the assignment and reservation of university space for regularly scheduled instruction and meetings and for student, faculty, and nonacademic recreational activities, conferences, meetings, programs, seminars, workshops, and similar events;
2. is responsible to the principal space director for the operation of the office of space utilization in their absence;
3. is responsible to the principal space director for enforcing university rules and regulations governing the use of university facilities;
4. implements university regulations for posting information to be placed on university bulletin boards;
5. is responsible to the principal space director for and supervises the preparation of university class schedule listings;
6. coordinates data processing operations related to space utilization data;
7. recommends reassignment of existing space, based on long-range campus planning;
8. is responsible for analyzing remodeling requests for maximum use of space, recommending changes in remodeling programs and determining remodeling request priorities;
9. based on data reflecting past, existing, and planned campus programs, develops and recommends the adoption of space planning standards, with the responsibility for evaluating the effectiveness of such standards and making necessary revisions;
10. recommends space assignments during the design stage of new buildings;
11. assists in or is responsible for the preparation of Title I and II Grant requests to the state Board of Higher Education and to the Office of Education;
12. assists in or is responsible for the preparation of reports to the state Board of Higher Education on the utilization of physical facilities and capital budgets;
13. supervises the office of space utilization staff, with responsibility for training, evaluating performance, and correcting deficiencies;
14. assists in the establishment or is responsible for the implementation of policies governing the utilization of university-controlled space;
15. performs other related duties as assigned.

MINIMUM ACCEPTABLE QUALIFICATIONS

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

1. Any one or any combination totaling two (2) years (24 months) from the following categories:
   1. Coursework in accounting, linear programming, statistics, or a closely related field as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate’s Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
   2. Work experience in space utilization or closely related experience (such as management, engineering, accounting, linear programming, or statistics) that required similar problem solving, administrative, and supervisory abilities.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs)

1. Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
2. Skill in attention to detail and accuracy.
3. Ability to organize and coordinate work assignments.

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

1. Any one or any combination totaling three (3) years (36 months) from the following categories:
   1. Coursework in accounting, linear programming, statistics, or a closely related field as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate’s Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
   2. Work experience in space utilization or closely related experience (such as management, engineering, accounting, linear programming, or statistics) that required similar problem solving, administrative, and supervisory abilities.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs)

1. Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
2. Knowledge of basic space utilization principles.
3. Ability to organize, coordinate, and direct work assignments.
4. Ability to read and interpret architectural drawings.

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

1. Any one or any combination totaling three (3) years (36 months) from the following categories:
   1. Coursework in accounting, linear programming, statistics, or a closely related field as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate’s Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
   2. Work experience in space utilization or closely related experience (such as management, engineering, accounting, linear programming, or statistics) that required similar problem solving, administrative, and supervisory abilities.
2. Three (3) years (36 months) of work experience in space utilization or closely related experience (such as management, engineering, accounting, linear programming, or statistics) that required similar problem-solving, administrative, and supervisory abilities.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs)

1. Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
2. Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
3. Ability to supervise.
4. Ability to work with academic and administrative personnel.