State Universities Civil Service System
1717 Philo Road, Suite 24
Urbana, IL 61802
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Budget Manager

University/Agency: Illinois State University
Civil Service Classification: Business/Administrative Associate
View Class Spec Details
Posting Duration: 3/5/2018 - 3/18/2018
Probation Period: 12 months

Job Description

The Business/Administrative Associate serves as the budget manager of the Dean of Students Office, which is comprised of numerous individual units. The Business/Administrative Associate assists in the preparation and monitoring of both budgets and financial expenditures, as well as managing administrative functions of the Dean of Students Office. Each of these tasks requires a high attention to detail and ability to work independently with appropriate guidance when necessary. This requires the Business/Administrative Associate to be proficient with Excel and to be able to work independently on completing tasks while also working collaboratively with Dean of Students unit personnel that do not have a background in accounting practices, Registered Student Organizations and their advisors, the Vice President for Student Affairs Business Office staff, and related offices within the Division of Finance and Planning.


1. Bachelor's degree in accounting, finance, business, or field related to position

2. Two (2) years of professional accounting experience, one year of which must be at an administrative level

3. Two (2) years of work experience preparing regular budget reports and monitoring expenditures

4. Two (2) years of work experience reconciling multiple budgets and projections

5. Two (2) years of advanced proficiency with Microsoft Excel including the ability to create and work with formulas, functions, and pivot tables

6. Ability to make decisions

7. Ability to work effectively with the staff and public

8. Ability to effectively communicate with non-accounting personnel

9. Detail orientation

If this position is Security Sensitive or if you are subject to a criminal background investigation based on University policy, then employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.


$4,166.00 - $5,000.00 per month


ISU Jobs

Contact Information

University/Agency: Illinois State University
   Department/College: Dean of Students
Contact: Kira Shelton
Phone Number:
Comments: All applications must be submitted online. College transcripts (may be unofficial) must be submitted prior to the deadline in order to receive full consideration. In order to be eligible for Veteran's Preference points on the exam, a copy of your DD-214 must be submitted prior to the deadline. Transcripts and/or DD-214 paperwork may be faxed, mailed, or delivered to Human Resources by the posting close date:

Fax: 309.438.7421, Attn: Kira Shelton
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

Please fully complete the entire application including, but not limited to, the education and work experience portions. Please list all education and all jobs you have had. Do not leave gaps in employment. You must list all duties you performed in the job duties section (Phrases such as "See Resume" are not acceptable). Failure to follow any of these instructions may constitute an incomplete application. Incomplete applications will not be considered.

Please prepare in advance a resume, cover letter, and at least 3 professional references with phone numbers to attach to this application.

The Civil Service examination for this classification is a credentials assessment. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. The active register for this classification will be voided after March 18, or when the position is filled.

Illinois State University is an Equal Opportunity/Affirmative Action Employer.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at 309-438-3383.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.