STOREKEEPING SERIES

 

                                                                                                                Occ.       Work         Prob.         Effective      Last

Code No.                             Class Title                                           Area        Area        Period      Date              Action

3317                          Storekeeper I                                                05             075           6 mo.         10/15/13      Rev.

3318                          Storekeeper II                                               05             075           6 mo.         10/15/13      Rev.

3319                          Storekeeper III                                              05             075           6 mo.         10/15/13      Rev.

3606                          Stores Supervisor                                         05             075           6 mo.         10/15/13      Rev.

 

Promotional Line: 176

 

Series Narrative

Employees in this series perform and/or supervise duties related to the receipt, record keeping, care, and issuance of supplies from storerooms.

 

DESCRIPTIONS OF LEVELS OF WORK

 

Level I: Storekeeper I                                                                                                                                                           3317

Employees at this level receive, store, and issue materials, equipment and other items from storerooms and keep records.  They work under general supervision from a designated supervisor.

 

A Storekeeper I typically –

 

1.        receives, loads/unloads, and counts stock items, and records data; counts, grades, or weighs articles

 

2.        checks incoming orders against items listed on requisitions, invoices, or other forms

 

3.        packs and unpacks items to be stocked in stockrooms, warehouses, or storage yards; stores items in an orderly and accessible manner in warehouses, tool rooms, supply rooms, or other areas; stores supplies in bins, on the floor, or on shelves, depending on the nature of the articles, in a location and position convenient for removal when needed

 

4.        periodically verifies inventory computations’ accuracy by comparing them to physical counts of stock, investigates discrepancies and adjusts errors

 

5.        marks stock items with identifying codes, figures, or letters when required using identification tags, stamps, electric marking tools, or other labeling equipment

 

6.        cleans or maintains supplies, tools, equipment, and storage areas to ensure compliance with safety regulations

 

7.        examines and inspects stock items for wear or defects, and reports damage to supervisors

 

8.        provides assistance or direction to other workers

 

9.        rotates specified stock according to receipt date

 

10.      fills orders from requisitions or issues supplies and stock to students, faculty, and staff

 

11.      may order supplies to maintain inventory quota

 

12.      processes emergency orders and express shipments for special order parts and supplies in a timely manner

 

13.      may operate a fork lift, pallet jack, and/or narrow aisle reach trucks on a daily basis to achieve required high rack palletized storage, and performs basic preventative maintenance on material handling equipment as assigned

 

14.      performs other related duties as assigned

 

Level II: Storekeeper II                                                                                                                                                        3318

Employees at this level are responsible for performing record keeping, issuance, and receipt duties of an increasingly complex nature and work in storerooms of various sizes.  These employees work under direction from a designated supervisor.

 

A Storekeeper II typically –

 

1.        receives, loads/unloads, stores, and issues a variety of general items

 

2.        performs difficult tasks in connection with checking and tallying special and/or technical items of supply

 

3.        handles and stores special stock items requiring special treatment that deviates from established storekeeping methods and that requires knowledge of stock characterized by susceptibility to spontaneous combustion, toxicity, fragility, rapid deterioration, contamination, or ease of physical damage

 

4.        assists with the disposal of the chemical waste generated by instructional labs (e.g., research labs) in approved waste containers that are properly labeled with the contents and quantities of waste, and maintains the safe storage of these containers until the waste pickup is complete

 

5.        mixes or compounds items carried in stock, under the specific direction of an authorized person

 

6.        checks stock against shipping authorizations for agreement as to quantities, descriptions, sizes, conditions, and conformance to purchase orders

 

7.        issues stock as requested on requisitions by checking items against stock levels on hand, suggesting substitutes, noting quantities issued on requisitions, and obtaining appropriate signatures on requisitions

 

8.        reads and interprets data processing forms used for stock and inventory record maintenance

 

9.        for non-typical orders, consults operating personnel to ensure compliance with purchase orders

 

10.      maintains records such as purchase order numbers, dates received, and dates issued

 

11.      directs/oversees the work activities of store personnel engaged in performing tasks related to the receipt, storage, custody, issue, and shipment of related general items of supply; may supervise assigned personnel; trains lower-level employees (e.g., training in equipment maintenance)

 

12.      conducts cyclic, special, and other inventorying of bin and bulk stock

 

13.      refers situations involving major deviations from established methods to a supervisor and makes recommendations suggesting a course of action to be taken; makes recommendations concerning the alignment of services with operating needs

 

14.      exercises judgment in estimating the amounts of supplies needed for replenishment

 

15.      prepares necessary reports

 

16.      may assist faculty or staff in setting up and operating items of equipment for lectures, regular laboratory work, or special demonstrations

 

17.      performs the duties of the lower-level in this series, as required

 

18.      performs other related duties as assigned

 

Level III:  Storekeeper III                                                                                                                                                     3319

Employees at this level are in charge of a complex storeroom/warehouse operation.  They work under direction from a designated supervisor.

 

A Storekeeper III typically –

 

1.        is responsible for the inventory/maintenance of items, and is in charge of, a storeroom or warehouse operation that receives, stores, and issues special and/or technical items

 

2.        provides services requiring a knowledge of supply item characteristics, uses, sizes, and component parts gained through the use of catalogs, manuals, and/or contact with technicians; solves problems that require searching for data in technical catalogs and publications to determine the appropriate substitution or interchange of items, and/or to ensure compliance with specifications

 

3.        verifies supplies’ condition, quality, and compliance with specifications and change orders

 

4.        applies special handling and precautionary measures for loading, unloading, moving, and storing fragile, delicate, or bulky items, when required

 

5.        estimates the amount of supplies needed for replenishment, initiates and prepares requisitions or, as directed, prepares purchase orders, and during emergency conditions, makes special open local market purchases under authorized regulations

 

6.        posts the quantity of supplies received and issued to establish cost accountability and to reflect current balances on hand

 

7.        conducts physical inventories, compares the results obtained with totals on control records, and solves discrepancy problems

 

8.        issues items, with the authority to change the quantity given from the quantity requested to conform with the weights or amounts on hand

 

9.        may supervise employees and train employees in the use of storekeeping methods, techniques, and practices; plans, assigns, directs work, and appraises performance; rewards and disciplines employees; addresses complaints and resolves problems

 

10.      makes recommendations and suggestions with respect to the substitution and interchange of special items, items of questionable serviceability, the establishment of minimum and maximum stock levels, and the modification and adaptation of guides for effective handling and storing of supplies

 

11.      manages storeroom/warehouse space, including the determination of space allocations and physical configurations for resale stock; makes decisions in developing plans for the allocation of space and the location of supplies

 

12.      makes commitments, including accepting or rejecting supplies that are not covered by the appropriate paper work

 

13.      certifies that the correct types and quantities of stock are received

 

14.      assists in supervising the unpacking, inspection, and return of defective, excessive, broken or incorrect items

 

15.      assists in the maintenance, and/or supervision of the maintenance, of control files that indicate the amounts of individual items on hand at any given time and those recording the distribution of items

 

16.      assists in the review of stock records as to past consumption and requisitions items to ensure an adequate supply

 

17.      assists in the supervision of the issuance and delivery of items from warehouses or stockrooms and disposes of the depreciated and obsolete stock

 

18.      assists in establishing methods of stock control

 

19.      performs the duties of the lower-levels in this series, as required

 

20.      performs other related duties as assigned

 

Level IV:  Stores Supervisor                                                                                                                                             3606

Employees at this level are responsible for a centralized facility and/or a combination of decentralized facilities involved in storekeeping operations.  Employees at this level work under administrative direction from a designated manager.

 

 

A Stores Supervisor typically –

 

1.        directs stores and clerical personnel in ordering, receiving, storing, inventorying, inspecting, and shipping materials, supplies, tools, equipment, or replacement parts

 

2.        supervises the unpacking and inspection of items

 

3.        directs the return of defective, excessive, broken, or incorrect items

 

4.        maintains and/or supervises the maintenance of control files indicating amounts of individual items on hand at any given time

 

5.        maintains and/or supervises the maintenance of records showing the distribution of all items

 

6.        reviews stock records as to past consumption and requisitions items to ensure an adequate supply

 

7.        keeps records of funds allocated and items ordered

 

8.        may estimate overhead expenses and add this expense to the cost of items

 

9.        supervises the issuance and delivery of items from warehouses or stockrooms and disposes of depreciated and obsolete stock

 

10.      establishes methods of stock control

 

11.      provides general and direct supervision to storeroom employees, clerical classes, and other relevant employees (e.g., approves time off and creates work schedules)

 

12.      supervises operations reports and similar data submitted to an internal department or to external entities

 

13.      interviews and selects personnel

 

14.      performs the duties of the lower-levels in this series, as required

 

15.      performs other related duties as assigned

 

MINIMUM ACCEPTABLE QUALIFICATIONS REQUIRED FOR ENTRY INTO:

 

Level I:  Storekeeper I                                                                                                                                                          3317

 

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

 

None

 

KNOWLEDGE, SKILLS AND ABILITIES (KSAs)

 

1.             Mathematical ability

 

2.             Judgment and decision making: considering the relative costs and benefits of potential actions to choose the most appropriate one

 

3.             The ability to effectively convey information to others, both verbally and in writing

 

4.             Customer service: knowledge of the principles and processing for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

 

5.             The ability to perform general physical activities that require considerable use of your arms and legs and moving your whole body, such as climbing, lifting, balancing, walking, stooping, and handling materials

 

6.             The ability to lift up to 50 lbs

 

7.             Exposure to temperature extremes

 

Level II: Storekeeper II                                                                                                                                                        3318

 

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

 

1.             High school graduation or equivalent.

 

2.             One (1) year (12 months) of work experience comparable to that performed at the Storekeeper I level of this series or in other positions of comparable responsibility.

 

KNOWLEDGE, SKILLS AND ABILITIES (KSAs)

 

1.             Mathematical ability

 

2.             Judgment and decision making: considering the relative costs and benefits of potential actions to choose the most appropriate one

 

3.             Is able to effectively convey information to others both verbally and in writing

 

4.             Customer service:  knowledge of the principles and processing for providing customer and personal services.  This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

 

5.             The ability to perform general physical activities that require considerable use of your arms and legs and moving your whole body, such as climbing, lifting, balancing, walking, stooping, and handling materials

 

6.             The ability to lift up to 50 lbs

 

7.             Exposure to temperature extremes

 

 

Level III:  Storekeeper III                                                                                                                                                     3319

 

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

 

1.        High school graduation or equivalent.

 

2.        Three (3) years (36 months) of work experience comparable to that performed at the Storekeeper II level of this series or in other positions of comparable responsibility.

 

KNOWLEDGE, SKILLS AND ABILITIES (KSAs)

 

1.        Mathematical ability

 

2.             Judgment and decision making:  considering the relative costs and benefits of potential actions to choose the most appropriate one

 

3.             Is able to effectively convey information to others both verbally and in writing

 

4.             Customer service: knowledge of the principles and processing for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

 

5.             The ability to perform general physical activities that require considerable use of your arms and legs and moving your whole body, such as climbing, lifting, balancing, walking, stooping, and handling materials

 

6.             The ability to lift up to 50 lbs

 

7.             Administration and management: knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources

 

8.             Supervisory ability

 

9.             Exposure to temperature extremes

 

Level IV:  Stores Supervisor                                                                                                                                               3606

 

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

 

1.        High school graduation or equivalent.

 

2.        Three (3) years (36 months) of work experience comparable to that performed at the Storekeeper III  level of this series or in other positions of comparable responsibility.

 

3.        Two (2) years (24 months) of work experience in a supervisory capacity.

 

 

 

KNOWLEDGE, SKILLS AND ABILITIES (KSAs)

 

1.        Mathematical ability

 

2.             Judgment and decision making: considering the relative costs and benefits of potential actions to choose the most appropriate one

 

3.             Is able to effectively convey information to others, both verbally and in writing

 

4.             Customer service: knowledge of the principles and processing for providing customer and personal services.  This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

 

5.             Ability to perform general physical activities that require considerable use of your arms and legs and moving your whole body, such as climbing, lifting, balancing, walking, stooping, and handling materials

 

6.             Administration and management: knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources

 

7.             Supervisory ability

 

8.             Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems

 

9.             Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data