State Universities Civil Service System
1717 Philo Road, Suite 24
Urbana, IL 61802
217.278.3150
www.sucss.illinois.gov
This is a printable version of http://www.sucss.illinois.gov/division.aspx?div=4&osm=c26      

 

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Department Profile

The Legal and Compliance Services division is responsible for legal and ethical compliance such as identifying and monitoring state and federal statutes, court rulings, rules and regulations with which the University System must comply and recommend remedial action when appropriate

The Legal and Compliance Services division is available to assist with interpretation of the Act and the Administrative Code, system policies and procedures, and provide leadership support with respect to executing University System processes. These processes include managing the discharge/demotion process, facilitating the Executive Director’s Review process, provide advisement to the Merit Board, and ensure that risk based compliance activities are conducted in accordance with regulatory and procedural guidelines.

In accordance with Section 250.140(c) of the Illinois Administrative Code (80 Ill. Adm. Code §250.140(c)(2003)), each university and agency covered by the State Universities Civil Service System is audited for compliance purposes once every two years. Regular audits of existing personnel programs in order to meet the needs and expectations of administrators and civil service employees alike, identify problems and propose solutions, evaluate the impact of new technology on personnel programs, and provide staff assistance when necessary. Specific areas of review include the following:

  1. Assignment of Positions to Classes
  2. Pay Administration
  3. Employment and Separation Procedures
  4. Examination Procedures
  5. Statutory Exemptions
  6. General Personnel Program Evaluation

Within these broadly defined areas, compliance activities are conducted based on pre-determined risk factors through a sampling of personnel records and individual contact with both employees and various human resource office staff members. A significant amount of documentation is reviewed throughout this process, including position descriptions, payroll documents, employee files, employment registers, suspension and dismissal files, and many other documents. The compliance audit function is designed to be used as a tool to assist the Employer in conforming to the Act, Code and Procedures.

Department Contacts

 David DeThorne, Legal Counsel, Legal and Compliance Services Manager
 Cindy Neitzel, Assistant Director, Legal and Compliance Services
 Paula Mitchell, Human Resource Assistant

Upcoming Audits

DateLocation
September 27 - 29, 2017 Southern Illinois University Edwardsville
October 30 - November 3, 2017 University of Illinois (Chicago)

Legal Documents

NOTE: Do not print these forms on your University letterhead.

Audit Documents
Employees (wanting to request a hearing)

Written Charges for Discharge: Employees who have been served a Written Charges for Discharge form in accordance with Section 36o of the State Universities Civil Service Act (110 ILCS 70/36o) and section 250.110(f) of the Illinois Administrative Code (Code) (80 Ill. Adm. Code §250.110(f)) may request a hearing to the Secretary for the Merit Board within 15 calendar days from the date that you are personally served, or within 15 calendar days from the date of the postmark if you have been notified by certified mail or by overnight delivery by clicking on the following link: hearingrequest@sucss.illinois.gov. The 15th day starts from the date in the "Proof of Service on Employee" section on the form.

Notice of Demotion: Employees who have been served a Notice of Demotion form in accordance with Section 36o of the State Universities Civil Service Act (110 ILCS 70/36o) and section 250.110(g) of the Illinois Administrative Code (Code) (80 Ill. Adm. Code §250.110(g)) may request a hearing to the Secretary for the Merit Board within 15 calendar days from the date that you are personally served, or within 15 calendar days from the date of the postmark if you have been notified by certified mail or by overnight delivery by clicking on the following link: hearingrequest@sucss.illinois.gov. The 15th day starts from the date in the "Proof of Service on Employee" section on the form.