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5.6 Hearing Board Selection

Manual: Employment and Separation Procedures

Subsection: Separation Procedures

Following are procedures approved by the Merit Board on December 12, 1962, for nominating Hearing Board members.

Any employee served by the System, any person employed by the Board of Trustees of the University of Illinois, Board of Trustees of Southern Illinois University, Board of Trustees of Chicago State University, Board of Trustees of Eastern Illinois University, Board of Trustees of Illinois State University, Board of Trustees of Governor State University, Board of Trustees of Northeastern Illinois University, Board of Trustees of Northern Illinois University, and Board of Trustees of Western Illinois University or any member of the Merit Board or System staff may submit to the Merit Board a name of a person or persons for service on hearing boards in accordance with the procedure outlined below.

The name of any employee, or former employee, either academic or nonacademic, of any university or college served by the System shall not be submitted for consideration for membership on a hearing panel. See Example 5.6a

The hearing panel list for any campus shall be limited to 15 names, of which not less than, and preferably more than, three shall be attorneys. Names necessary to reach the maximum of 15 names on a list shall be considered in date order of the forms used for submission of names.

The following procedure shall be used:

  1. The name shall be submitted in writing to one of the following:
    • A member of the State Universities Civil Service Advisory Committee on the appropriate campus

    • or
    • The DER on the appropriate campus.
  2. The Committee Member and/or the DER receiving the name, or wishing to submit a name, shall acquaint other members of the Committee on its campus and/or the DER, of the proposed recommendations, since it is desirable that the Committee Member(s) and the DER on the appropriate campus concur on all recommendations before processing further.
  3. If concurrence of Committee Member(s) and the DER on the appropriate campus is obtained, it would then be decided by them who would discuss the proposed appointment with the person being considered and to ascertain willingness to serve if appointment is approved by the Merit Board.
  4. When a person is willing to have his/her name considered, the Committee representative(s) or the DER shall present to the Secretary of the State Universities Civil Service Advisory Committee its recommendation in writing, including the person's full name, address, telephone number, occupation, and other pertinent information about the proposed hearing board member, such as: educational background, what degrees held, when earned, from what institution, employment history (such as what business firms, civil service), or other similar information which might enable the Merit Board to make a determination as to the suitability of the person to serve on hearing boards. An approved form shall be used for this purpose and shall be signed by the Committee Member and the DER. See Example 5.6a
  5. When a name has been submitted with the complete concurrence of the Committee Member(s) and the DER of the campus concerned, other members of the State Universities Civil Service Advisory Committee should, through courtesy, concur in the recommendation.
  6. It shall be the responsibility of the Secretary of the State Universities Civil Service Advisory Committee to notify the Chair of the Merit Board and the Secretary for the Merit Board of the action taken by the Committee.
  7. Each name submitted to the Advisory Committee shall be transmitted to the Merit Board showing the action taken by the Committee. If any name fails to receive approval by the Committee, the reasons for such disapproval shall be transmitted to the Merit Board.

The procedure outlined above is set forth to provide a practical method of implementing the Statute, which provides: ". . . The members of the hearing board shall be selected from among the members of the panel established by the Merit Board after consultation with the Advisory Committee. . . ."

While the Statute provides that the Merit Board need only consult with the Advisory Committee in establishing hearing boards, it would undoubtedly be more desirable to appoint persons for such service who have stated their willingness to serve and who have had the concurrence of the appropriate DER and the State Universities Civil Service Advisory Committee. It is conceivable, of course, if a Committee Member or DER insisted, that a name might reach the Merit Board without full concurrence of all parties concerned.

Except in unusual circumstances, this procedure would not continue beyond Step d until the concurrence of the Committee Member(s) and the DER on the appropriate campus could be achieved.

Appointment to a hearing panel list shall be for a period of five years. The term of a hearing panel member, unless specifically stated otherwise, shall begin on July 1 following approval by the Merit Board. A name shall be removed from the list upon:

  • The panel member's request.
  • The death of the panel member.
  • The panel member moving from the state.
  • The panel member reaching the terminal date of his/her appointment.
  • Following the same procedure by which a name is placed on the list.

Expenses for travel, hotel, and food, incurred during the conduct of a Hearing will be reimbursed by the Merit Board. In addition, $300 per hearing day, with a maximum of $600 per Hearing will be paid by the Merit Board.

Names may remain on hearing board lists for the full five year terms, even though service on a Board during that period may not be required. When requests for Hearings are received, selection of hearing board members will be made sequentially from the lists of approved names. If it is not possible for a person to serve on a given date, selection will then be made by moving down the list until a sufficient number of persons can be impaneled. From time to time, the lists will be rotated in such a way as to provide fairness and equality in the selection of hearing boards and the payment of the per diem for service on these Boards.


Reference Civil Service Rule 250.110(e)
Revised 11/3/1999