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4.6 Leave of Absence

Manual: Employment and Separation Procedures

Subsection: Other Employment Transactions

  1. Authorized Leave of Absence Without Pay – An Authorized Leave of Absence Without Pay (i.e., for personal convenience) is the only leave which is granted at the discretion of the employer.  It is recommended that such leave be granted with right to return to a position in the class.
    1. Issue Leave of Absence form by transmitting one copy to the employee.  See Example 4.6a.
    2. Enter appropriate information in employment records.
    3. Upon return from leave, issue a new notice of employment to the employee.  Indicate on the notice "Return from Leave of Absence".
    4. If an employee resigns while on leave, indicate on resignation that employee did not return from leave and also the effective date of resignation. 
    5. A leave is granted upon the condition that the employee shall return to duty at its expiration.  Failure to return on that date is cause for discharge.
    6. Seniority concerning rights while on Leave – See Section 6.2, Service and Seniority Accrual of the Employment and Separation Procedures Manual.
  2. Disability Leave – If an employee exhausts the sick leave benefits, granted by the employer, and continues to be disabled, issue Leave of Absence form by transmitting one copy to the employee.  See Example 4.6a.
    1. Enter appropriate information in employment records.
    2. Upon return from leave, issue a new notice of employment to the employee.  Indicate on the notice "Return from Disability Leave".
    3. If an employee resigns while on leave, indicate on resignation that employee did not return from leave and also the effective date of resignation. 
    4. A leave is granted upon the condition that the employee shall return to duty at its expiration.  Failure to return on that date is cause for discharge.
    5. Seniority concerning rights while on Leave – See Section 6.2, Service and Seniority Accrual of the Employment and Separation Procedures Manual.
  3. Military Service Leave
    1. Issue Leave of Absence form by transmitting one copy to the employee.  See Example 4.6a.
    2. Enter appropriate information in employment records.
    3. Upon return from leave, issue a new notice of employment to the employee.  Indicate on the notice "Return from Military Leave".
    4. If an employee resigns while on leave, indicate on resignation that employee did not return from leave and also the effective date of resignation. 
    5. A leave is granted upon the condition that the employee shall return to duty at its expiration.  Failure to return on that date is cause for discharge.
    6. Seniority concerning rights while on Leave – See Section 6.2, Service and Seniority Accrual of the Employment and Separation Procedures Manual.
  4. Probationary Period Leave – Leave of Absence from a class shall be granted for the duration of the probationary period when an employee's position is reallocated or reclassified or when the employee accepts a new position.  If the employee does not pass the new probationary period, he/she shall have the right to return to a position in the former class.
    1. It is not necessary to complete Leave of Absence forms.
    2. A leave is granted upon the condition that the employee shall return to duty at its expiration should the employee fail to pass the new probationary period.  Failure to return on that date is cause for discharge.
    3. Seniority concerning rights while on Leave – See Section 6.2, Service and Seniority Accrual of the Employment and Separation Procedures Manual.
  5. Disciplinary Suspension Leave – An employee shall be granted a leave when placed on a Disciplinary Suspension or on a Suspension Pending Discharge.  This protects the employee's retirement and insurance interests. 

(Reference 80 Ill. Adm. Code §250.110(b))
Revised 8/20/2014