State Universities Civil Service System
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4.1 Register Card Preparation (for Employers without Computerized Registers)

Manual: Examination Procedures

Subsection: Preparing Register Information and Notice of Examination Score

Original Entry register cards are white; Promotional register cards are yellow. Register cards for examinations administered as a result of a Request for Prior Approval of Compensatory Qualification(s) for Examination have one stripe; register cards administered as a result of a Request for Prior Approval of Waiver of Qualification(s) for Examination have two stripes.

The Employer completes ONE register card and Notice of Examination Score for each examination given.

The original register card is placed on the appropriate register at the place of employment for which the applicant applied for employment.

All register cards must be signed by the applicant and by the DER. A DER may delegate the right of signature to a member of his/her staff, in which case the initials of the individual signing for the DER must be shown. The DER may use a signature stamp, in which case the initials of the individual using such stamp must be shown.

Each place of employment shall retain all register cards/information for at least five years after the date of placement on the inactive file.


Issued 1/1/1999